Production Manager

About the role

The Production Manager is responsible for managing the day-to-day operations of live entertainment productions across the US and/or UK, including coordinating logistics, managing production schedules, and overseeing all technical and operational aspects.

Responsibilities

• Relationship Management: Provides world-class customer service, prioritizing client satisfaction at all times.
• Production Planning & Scheduling: Develop detailed production schedules, timelines, and workflows for various projects, ensuring all elements are planned, organized, and executed on time and within scope.
• Resource Management: Oversee the allocation of resources, including crew, equipment, vendors and site location logistics to ensure optimal use of assets for each production.
• Budget Management: Day to day management of the production budget, tracking costs, managing expenses, and negotiating with vendors and suppliers to ensure cost-effective operations.
• Vendor & Contractor Management: Manage relationships with external vendors, freelancers, talent and contractors, including negotiating contracts, managing deliverables, and ensuring compliance with production standards.
• Crew Coordination: Hire, schedule, and manage production crews and technical personnel, ensuring they are fully briefed and equipped for each production.
• Logistics & Operations: Coordinate all site logistics, including venue coordination, permitting, transportation, equipment and production asset installation.
• Technical Oversight: Work with technical teams to oversee the setup, operation, and strike of production equipment, including video, lighting, sound, scenic, SFX and other technical systems.
• Quality Control: Ensure all productions meet the highest standards of quality and safety, conducting site checks and troubleshooting issues in real time.
• Health & Safety Compliance: Implement and enforce health and safety protocols on site, ensuring all crew members adhere to guidelines to maintain a safe working environment.
• Risk Management: Identify and mitigate potential risks associated with production activities, developing contingency plans to address technical, operational, or scheduling challenges.
• Documentation & Reporting: Maintain detailed production records, including call sheets, daily progress reports, expense logs and equipment inventories, providing clear and accurate documentation of all production activities.

Requirements

• Degree in Arts Administration, Production, Film, Media, Sports, Communications, or a related field; equivalent professional experience considered.
• 5+ years of experience in production management within sports, entertainment, or live event industries.
• Excellent verbal and written communication skills
• Strong knowledge of live entertainment experience production processes, equipment, logistics and programming.
• Proficiency in project management software and tools, such as Wrike, Microsoft Project, Asana, Trello, or equivalent.
• Familiarity with health and safety regulations and best practices in production environments.
• Flexibility to work evenings, weekends, and holidays as required

Skills

• Leadership: Enables project team members to achieve collective results through planning, collaboration, and confident decision making.
• Strong Communicator: Able to provide clear direction to team members, crew, talent, vendors, and stakeholders, ensuring clear understanding and alignment across all project activities.
• Highly Organized: Exceptional at planning and managing complex schedules and resources.
• Detail-Oriented: Attentive to all parts of the project process.
• Team-Oriented: Works collaboratively with diverse teams, fostering a positive working environment that encourages cooperation and communication.
• Proactive Problem Solver: Anticipate potential challenges and develop thoughtful contingency plans to quickly address project challenges to client satisfaction.
• Decisive: Confident in making quick, informed decisions.
• Adaptable: Flexible to last-minute changes, unforeseen challenges, or evolving project needs.
• Professional Attitude: Effectively navigate high-stress situations. Representing yourself, the project and RWS in the most positive way.
• Resourceful: Finds creative solutions to optimize resources, manage costs, and maintain quality, within budget parameters.
• Budget-Conscious: Ability to create and track budgets, expenses, P&L, negotiate with vendors and find cost effective solutions to project challenges.
• Safety-Focused: Prioritizes health and safety of all project team members, enforcing protocols and ensuring compliance with industry regulations, codes and standards.
• Time Management: Capable of handling multiple projects simultaneously, ensuring all project deliverables are completed on schedule.
• Flexible Schedule: Project locations span the globe and may require extended hours which include work over weekends and holidays and include international travel to project site locations as needed.
• Ethical & Professional: Upholds high standards of professionalism, integrity, and accountability

Qualifications

• Leadership: Enables project team members to achieve collective results through planning, collaboration, and confident decision making.
• Strong Communicator: Able to provide clear direction to team members, crew, talent, vendors, and stakeholders, ensuring clear understanding and alignment across all project activities.
• Highly Organized: Exceptional at planning and managing complex schedules and resources.
• Detail-Oriented: Attentive to all parts of the project process.
• Team-Oriented: Works collaboratively with diverse teams, fostering a positive working environment that encourages cooperation and communication.
• Proactive Problem Solver: Anticipate potential challenges and develop thoughtful contingency plans to quickly address project challenges to client satisfaction.
• Decisive: Confident in making quick, informed decisions.
• Adaptable: Flexible to last-minute changes, unforeseen challenges, or evolving project needs.
• Professional Attitude: Effectively navigate high-stress situations. Representing yourself, the project and RWS in the most positive way.
• Resourceful: Finds creative solutions to optimize resources, manage costs, and maintain quality, within budget parameters.
• Budget-Conscious: Ability to create and track budgets, expenses, P&L, negotiate with vendors and find cost effective solutions to project challenges.
• Safety-Focused: Prioritizes health and safety of all project team members, enforcing protocols and ensuring compliance with industry regulations, codes and standards.
• Time Management: Capable of handling multiple projects simultaneously, ensuring all project deliverables are completed on schedule.
• Flexible Schedule: Project locations span the globe and may require extended hours which include work over weekends and holidays and include international travel to project site locations as needed.
• Ethical & Professional: Upholds high standards of professionalism, integrity, and accountability

Benefits

• Competitive Salary
• Company 401K
• Health Benefits – Medical, Dental, and Vision
• Collaborative and inclusive work environment
• Opportunity to work on a variety of project types including theme parks, resort hotels, entertainment centers, live shows, temporary experiences and many others.