Production Manager

Key Responsibilities

• Production schedule: including clear approval gates and milestones; maintain calendars and milestone accountability.
• Production budget: assumptions, cost tracking, weekly updates, and contingency management.
• Vendor Coordination: Lead RFPs for staging, rigging, lighting, audio/RF, video/capture, and any other necessary vendor; manage scopes, bids, and COIs.
• Venue Operations: Liaise with the venue contact and coordinate rules, rigging points, power distribution, load-in/out timelines, and dock and fire-lane compliance.
• Audience Operations: Work with the Front of House partner to map and run audience operations, including wristband, queue, and ADA flows.
• Build a staffing matrix, seating plans, and signage.
• Technical Production Operations: Oversee technical integration with the Technical Director to approve plots/shop drawings, screen maps/media-server specs, RF plan, comms/intercom, and show control.
• Run Of Show: Produce and maintain run-of-show paperwork (run sheets, cue sheets, lineups); plan and enforce cue-to-cue and camera rehearsal timing with Show Caller / Stage Manager and Technical Director.
• Musical Operations: Coordinate the Music team to source stems, cue sheets, and live vs. streaming handoff; ensure playback deliverables to A1.
• Safety & Compliance: Own incident command plan, egress/ADA, fire marshal coordination, insurance/permits, and emergency procedures.
• Weekly Production Meetings: Coordinate weekly meetings and issue decisions and action items; manage change control and escalation.
• Reporting: Deliver wrap reports including cost report/reconciliation, vendor evaluations, postmortem (keeps/fixes), and asset/COI archiving.

What You’ll Bring

• Experience: 5+ years producing live theater (touring or large musicals a plus), corporate/industrial shows (ballrooms, multi-camera, LED/IMAG), and music events (proscenium, stadium, outdoor, etc.).
• Budgeting & Scheduling: Proven mastery of budgeting, scheduling, vendor RFPs/awards, and hotel/union house coordination.
• Technical Production Literacy: Working literacy in rigging/power, RF planning, ADA/egress, and fire marshal compliance.
• Management Skills: Calm, decisive leadership under live conditions; clear written artifacts (run sheets, risk plans, call sheets).

Values

• High integrity,
• Proactive communication,
• A bias for well-documented processes.

Role Requirements

• Impeccable attention to detail, follow-through, and written communication; you live in checklists and hit deadlines.
• Calm, proactive problem-solver who keeps budget on track.

PLUSES

• Experience working with hotels and large event spaces.
• Experience working in union houses (IATSE, Teamsters, etc.) and navigating labor rules, calls, and breaks.
• Comfort working in outdoor or non-traditional venues with weather, noise, and permitting constraints.