Production & Finance Coordinator

About the role

The Production & Finance Coordinator role is pivotal in supporting both the Production Operations and Finance teams. This professional would be responsible for a variety of tasks that support the daily operations of a manufacturing facility, ensuring that everything runs smoothly and effectively. The position will also support finance on a variety of functions.

Responsibilities

• Process Non-Conforming Material Tags (NMTs) to send to suppliers.
• Process NMTs when received back to test and close out.
• Schedule onsite calibrations for production tools.
• Fill out calibration requests and shipping forms and handle calibration of tools and generate/maintain report.
• Request quote for production floor supplies.
• Issue Return Material Authorization (RMAs) for each Zendesk case in SBM.
• Create quarterly non-stock inventory report updates.
• Perform 1st and 2nd audit backups.
• Send estimates to clients for RMAs.
• Original Equipment Manufacturer (OEM) inspections for the warehouse.
• Backup cable inspections.
• Assist finance collecting incoming mail. Once collected, open, scan and email to the appropriate sources.
• Save Account Payable (AP) invoices from AP email to network drive.
• Log into online websites & pull-down invoices that don’t come by email (FedEx, utilities, phone, etc.).
• Review OpenAir expense report on Amex website to make sure receipts are attached & that correct projects are used.
• Help upload receipts to the Amex website for finance dept purchasing card.
• Forward emails with non-PO invoices attached for approvals and send approval reminders.
• Reach out to personnel that haven’t submitted timecards and/or managers that haven’t approved by the deadline.
• Help build the month end AP accrual which involves manually reviewing invoices that haven’t been processed for the month.
• Review vendor outstanding statements to ensure invoices have been processed.

Required Skills/Abilities

• Ability to read and follow work instructions, diagrams, drawings, and bills of materials (BOMs).
• Basic computer literacy and navigation skills.
• Ability to identify defects, discrepancies, or configuration errors.
• Knowledge of quality standards and manufacturing procedures.
• Strong task management and ability to work efficiently in a fast-paced environment.
• Adapt to changing workloads and cross-training opportunities.
• Work effectively with production operators, engineers, quality personnel, and supervisors.
• Self-motivation with minimal supervision.

Education and Experience

• High school diploma or equivalent.
• Manufacturing, electronics, or assembly experience.
• Basic computer skills (Microsoft Office Products and ERP systems are a plus).
• Familiarity with electronic components and quality processes.
• Lean manufacturing or continuous improvement experience as a bonus.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer/laptop.
• Must be able to lift up to 10 pounds at a time.
• Good manual dexterity for handling small electronic components.
• Stand for extended periods of time some days.