Production Coordinator - Temporary

Job Overview

The Production Coordinator (PC) at Georgetown University Press is a temporary position available for a maximum of six months. This role traffics books from manuscript through finished book of roughly 45 titles annually, including selection of freelancers and other vendors, management of digital file conversion, and release of books to the warehouse. The PC also handles routing all vendor payments through the university system. This person works closely with the Director and most staff to ensure products are delivered within budget and on time.

Additional Duties Include, But Are Not Limited To

• Evaluate manuscripts before and after transmittal.
• Track projects managed by our production partner, Westchester Publishing Services, ensuring on-time delivery.
• Identify cover designers for each title and manage the process, ensuring covers are received on-time and within budget.
• Submit requests for printer bids, evaluate fit and budget, and then select appropriate printers for each project.
• Manage vendor invoices, routing them through GU payment paths.
• Regularly communicate with internal stakeholders about production status and any issues or changes in expectations that occur, including regular project updates to a database.
• Manage files, including archiving and filing finished print-ready files and logging final invoice amounts.
• Manage two paid student interns.

Work Interactions

The Production Coordinator works closely with acquisitions editors.

Requirements

• BA degree.
• At least 1-2 years of experience in book publishing, preferably working in production.
• Superior attention to detail, knowledge of Chicago Manual of Style, and mastery of English.
• Strong knowledge of MS Office; working knowledge of Adobe Creative Suite (especially Acrobat, Photoshop, and InDesign).
• Strong interpersonal skills; ability to communicate equally well with vendors, colleagues, and academics.

Preferred

• Editing certificate or 1-2 years of related work experience.
• Project management experience.
• Fluency with Mac and PC, prior experience using a database.

Work Mode Designation

This position has been designated as Remote. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

The projected hourly pay range for this position which represents the full range of anticipated compensation is: $22.50 - $27.50. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.