Production Coordinator - Pipeline

What You'll Be Doing:

• Support the team to execute project components
• Cook up communications between team members and assist in client communications (scheduling meetings for groups, booking conference rooms, prep and print materials)
• Own meeting notes, organize follow-up action items, and circulate to teams
• Track progress of projects to ensure timelines are followed and updated accordingly
• Filer and folder nomenclature policing

Financial + Related Administration:

• Create and maintain tracking reports of event outreach, contract status, legal reviews, and venue/organizer/permit payment, etc.
• Proofread support, format clean-up as needed for SOW documents
• Research and book or hire external resources as needed/directed (crew members, local purchases and rentals, facilities, travel, etc.)
• Team timesheet tracking and report assembly as directed
• Process invoices and assist in reconciling costs against budget as directed

Creative + Recognition:

• Assist with event and opportunity research, presentation assembly, ideation and other creative development tasks
• Build post-event reports and case studies to share across the agency (and presenting in all-staff meetings)
• Graphics coordinating – organizing designs for client reviews, tracking approval status, sending to printers or developers as directed

Who You Are:

• Extraordinary! Both as a person and a multi-tasker
• Detail-oriented. You leave nothing to chance
• Creative problem solver. You're able to change course at the drop of a hat
• Cool under pressure. Ready to respond to any situation that might pop up
• Inclusive: you actively support and engage in creating and sustaining a workplace that fosters creativity and innovation