Production Coordinator (On-Site) (Part-Time)

This is a partial career appointment expected to work from September to May, 20 hours per week during the academic semesters. The position is on-site and represented by the Clerical & Allied Services — CX Teamsters Local 2010 bargaining unit.

About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced offers a smaller, intimate campus environment while maintaining cutting-edge research facilities. Ranked in the top 30 among the best public universities by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced provides world-class educational opportunities in the San Joaquin Valley. The campus is also home to a new medical education program in partnership with UC San Francisco and enjoys a special connection with nearby Yosemite National Park.

About The Role

The Production Coordinator assists with planning, coordination, and logistics for UC Merced Arts' performing arts programs, including the annual concert series, visiting artist residencies, and the UC Merced Children's Opera. This role works under the supervision of the Executive Director for the Arts and collaborates with campus partners, faculty, students, external artists, venues, and community partners. The position focuses on both performance days and program preparation throughout the academic year.

Responsibilities

• Assist the Executive Director in preparing production logistics for concerts, residencies, and performances, including artist advance communications, venue requirements, and technical needs.
• Maintain production schedules, event checklists, contact lists, and other planning documents for assigned programs.
• Provide support for stage and front-of-house operations on performance days, coordinating with venue staff and student assistants.
• Coordinate rehearsal schedules, artist hospitality, transportation needs, and general performance-day logistics.
• Support education outreach activities for the UC Merced Children’s Opera under direction.
• Organize and maintain physical and digital program materials related to Shakespeare in Yosemite, including file organization, recordkeeping, and preparation for a program archive.
• Assist with marketing, publicity, and communications for UC Merced Arts performing arts programs.
• Provide general administrative support, including maintaining records, schedules, and basic budget tracking for assigned programs.
• Support community and donor-facing activities by assisting with logistics and communications.
• Coordinate and schedule student assistants, interns, and volunteers for production and front-of-house roles.

Requirements

• Bachelor’s degree in a related area (Arts Administration, Music, Theater, Communications, or Event Management) and/or equivalent experience/training.
• Work experience that develops skills, knowledge, and abilities essential for the role.

Skills

• Basic knowledge of event planning, production logistics, and public communications.
• Organizational skills to coordinate multiple tasks and meet deadlines.
• Familiarity with digital file organization, shared drives, spreadsheets, and administrative tracking systems.
• Strong written and verbal communication skills for interactions with artists, faculty, staff, students, and community partners.
• Ability to learn and apply UC Merced procedures for event planning, safety, and compliance.
• Willingness to work evenings and weekends in alignment with performance schedules.
• Ability to work effectively with diverse groups, including students, faculty, staff, and the public.

Pay

The salary or hourly range the University reasonably expects to pay for this position is $25.00/hr - $27.70/hr.

Background check required. As a condition of employment, the final candidate must disclose any prior administrative or judicial decisions involving misconduct or pending investigations.