Production Coordinator

About the Role

The Production Coordinator is responsible for coordinating pump and valve repair projects from initial work order through production completion. This role works closely with mechanics, sales, suppliers, and internal departments to ensure repair projects are quoted, scheduled, and completed efficiently. Responsibilities include coordinating parts sourcing, obtaining vendor quotes and lead times, purchasing approved materials, monitoring delivery schedules, and communicating project status to support on-time production and customer delivery. This position is primarily focused on production coordination and project execution, with purchasing and vendor management activities performed to support repair operations.

Responsibilities

• Provide logistical support for the PV Department.
• Review repair work orders and coordinate material requirements for repair projects.
• Obtain vendor pricing and lead times for parts required to support pump and valve repair projects.
• Document costs and delivery times on Production Orders.
• Create Hitachi Pump and Motor Tech reports.
• Communicate with the sales team regarding quote requirements, parts availability, and repair status.
• Finalize and enter quotes and coordinate with sales for customer proposals.
• Schedule and roll quotes to sales orders and due dates.
• Prepare preliminary quotes and parts estimates as needed.
• Purchase approved materials and monitor supplier delivery commitments.
• Track material lead times and communicate delays, schedule impacts, and changes to production, sales, and management teams.
• Coordinate material readiness to support production schedules and repair project completion.
• Close out production orders.
• Bring sales orders through completion with all required documentation and information.
• Communicate to shipping when completed units are ready for shipment.
• Assist the General Manager with tracking parts, project status, and production priorities.
• Update the WIP daily.
• Issue stock items to production orders.
• Participate in daily production meetings.
• Perform other duties as assigned.

Requirements

• 2+ years of Production Planning, Scheduling, Production Coordination, Purchasing, or related experience.
• Familiar with purchasing, vendor quote processes, and inventory control functions.
• Experience obtaining vendor pricing, tracking lead times, and coordinating material procurement.
• Understanding of accounting/ERP software including PO/IC/AP/Job Costing (SAP Business One knowledge is a plus).
• Experience supporting production planning and scheduling activities.
• Professional level written and verbal communication skills.
• Strong organizational, coordination, and problem-solving abilities.
• Able to prioritize and manage multiple projects and deadlines simultaneously.
• Proficient in Microsoft Excel, Word, and Outlook (Access knowledge is a plus).
• Ability to lift up to 50 pounds and perform occasional work on the shop floor.

Work Environment

• Manufacturing plant shop environment.
• Exposure to moving mechanical parts.
• Exposure to elements such as odor, hydraulic fluids, noise, dust, heat, cold, or chemicals.
• Safety glasses required while performing specific tasks.
• Other PPE equipment as required.
• Employee works under typical office conditions, and the noise level is usually moderate.

Schedule

Monday – Friday 7:00am – 3:30pm

Pay

$32 - $35 Depending on experience