Production Coordinator

Position Summary

This position is responsible for providing administrative support to the Director, Construction and the Purchasing Department.

Production Coordinator Duties

• Enter VPO’s (Variance Purchase Order) into SMART (proprietary software) as directed.
• Build relationships with the Construction Managers and Trade Partners.
• Do necessary due diligence prior to issuance of VPO
• Able to read plans to determine cause and need for VPO
• Ask the necessary questions when processing a VPO
• Communicate with VP, Operations and Area Construction Managers prior to VPO processing as needed
• Convert invoices into VPO’s within SMART as directed.
• Research PO’s (Purchase Order) as needed
• Process schedule delays in system
• Have a familiarity with the construction schedule and its structure
• Generate PCR’s (Plan Change Request) with proper documentation to give to Product Development department
• Enter job-specific vendor reassignments in SMART.
• Maintain correct Construction Manager in each community in SMART/ Process Construction Manager reassignments
• Maintain the Holiday table in SMART for schedule
• Research PO and payment issues to trades partners
• Daily release of purchase orders per schedule and generate error report
• Non-scheduled release of purchase orders as needed
• Tasks as assigned by the VP, Operations
• Provide selection and purchase order information for Trades and Construction Managers
• Execute Slot Schedule and Starts with input from VP, Operations
• Complete Permit Paperwork for municipalities
• Assist Sales Department with contracts and approvals

Minimum Job Requirements

• Education: High school diploma, 2-4 Year College degree preferred
• Experience: Minimum of 2 years of office and computer experience. Experience in homebuilding industry preferred, but not required
• Technical/Professional Skills: Office equipment skills
• Computer Skills: Microsoft Suites (Office, Excel, etc.) and Internet