Production Coordinator

About the role

The freelance Production Coordinator will join our NYC team for the next year, with potential to extend. This is a hybrid role, onsite 3 days per week (Tuesday - Thursday) and remote Monday + Friday.

Responsibilities

• Coordinate the end-to-end execution of Direct Mail, Print, and Stationery campaigns, managing multiple projects simultaneously from intake through production, vendor coordination, delivery, and reporting to ensure all deadlines are met.
• Review artwork, data files, vendor proofs, and programming instructions to identify and resolve errors, maintain quality standards, and ensure successful production outcomes across all print and direct mail initiatives.
• Manage financial aspects of production projects, including obtaining estimates, evaluating vendor bids, issuing purchase orders, reconciling invoices, monitoring postage expenses, and supporting budget tracking.
• Partner with internal stakeholders and external vendors to oversee production schedules, maintain service quality, support compliance requirements, manage inventory and warehousing needs, and ensure vendor accountability for delivery and performance.
• Support vendor contracts and Statements of Work (SOWs), document processes and workflows, develop reporting, and become a subject matter expert on supported platforms and production operations.

Requirements

• Bachelor's degree required with 3+ years of experience in production coordination, project management, operations, direct mail, print production, or a related field.
• Strong project management, process management, and organizational skills with the ability to manage multiple deadlines and priorities in a fast-paced environment.
• Exceptional attention to detail, proofreading, and quality control capabilities, with experience reviewing production materials and ensuring accuracy before deployment.
• Data-oriented mindset with the ability to work with production data, reporting, and variable data programming instructions.
• Experience managing production budgets, estimates, purchase orders, invoice reconciliation, and other financial tracking responsibilities.
• Excellent communication and stakeholder management skills, with the ability to work effectively across internal teams, vendors, sourcing, procurement, and compliance partners.
• Proficiency with Microsoft Office and comfort learning and utilizing platforms such as Adobe Workfront, Ariba, and AI-enabled tools.
• Experience within direct mail, print production, financial services, insurance, or other regulated industries is preferred.
• Strong problem-solving abilities, customer-service orientation, and the capability to work independently while maintaining a high level of accuracy and accountability.

Qualifications

• In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including financial information.
• This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Skills

• Project Management
• Production Coordination
• Financial Management
• Vendor Management
• Communication
• Attention to Detail
• Quality Control
• Microsoft Office
• Adobe Workfront
• Ariba
• AI-enabled Tools

Benefits

• Email Your Resume In Word To Ashley.Sella@jobalert.creativecircle.com

Pay

Details TBD

Schedule

Hybrid role, onsite 3 days per week (Tuesday - Thursday) and remote Monday + Friday.