Production Assistant

EventEQ is seeking a Production Assistant to support live events from the operational side.

About the role

Support the Details. Drive Event Success.

Responsibilities

• Assist with quote preparation and updates to ensure accuracy, efficiency, and profitability
• Request, collect, track, and maintain client documentation including certificates of insurance, credit requests, tax exemption certificates, terms and conditions, and signed agreements
• Partner with Account Executives to ensure deposits, invoicing, and billing processes are completed accurately and on time
• Monitor Technical Prep List (TPL) and List of Labor (LOL) deadlines while communicating reminders and escalating missed deadlines when necessary
• Ensure crew schedules, event documentation, and show information are accurately posted and maintained within internal systems
• Aid Account Executives with reviewing equipment and labor requirements to ensure quote accuracy
• Review technician expense submissions and assist with approval workflows
• Monitor Open Quote Reports and communicate updates to internal stakeholders
• Provide day-to-day operational and administrative assistance to support successful event execution
• Work closely with Account Executives, Operations, Production, and Technical teams to maintain efficient workflows and communication

Requirements

• Strong attention to detail and organizational skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities in a fast-paced environment
• Strong time management and problem-solving skills
• Ability to work effectively in a collaborative team environment
• Comfort working with deadlines and time-sensitive information
• Experience in event production, operations, administration, or project coordination is a plus
• Proficiency with Microsoft Office and business software systems preferred

Qualifications

• High school diploma or equivalent
• Minimum of 1 year of relevant experience in event production, operations, administration, or project coordination
• Strong attention to detail and organizational skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities in a fast-paced environment
• Strong time management and problem-solving skills
• Ability to work effectively in a collaborative team environment
• Comfort working with deadlines and time-sensitive information
• Experience in event production, operations, administration, or project coordination is a plus
• Proficiency with Microsoft Office and business software systems preferred

Skills

• Attention to detail
• Organizational skills
• Written and verbal communication
• Time management
• Problem-solving
• Collaboration
• Deadline management
• Event production
• Operations
• Administration
• Project coordination
• Microsoft Office
• Business software systems

Benefits

• Medical, dental, vision, life and disability insurance
• Flexible spending account
• 401(k) with company match
• Paid time off for eligible employees

Pay

$17.95/hr – $26.61/hr (Based on experience & qualifications)

Schedule

Full-Time