Production Assistant

Who We Are

EventEQ, a division of Entertainment Technology Partners (ETP), delivers innovative audiovisual solutions for meetings, conventions, corporate events, live productions, and entertainment experiences nationwide. We are committed to technical excellence, exceptional client service, and creating unforgettable event experiences.

What You’ll Be Doing

• Quoting Support – Assist with quote preparation and updates to ensure accuracy, efficiency, and profitability.
• Documentation Management – Request, collect, track, and maintain client documentation including certificates of insurance, credit requests, tax exemption certificates, terms and conditions, and signed agreements.
• Billing & Invoicing Support – Partner with Account Executives to ensure deposits, invoicing, and billing processes are completed accurately and on time.
• Deadline Management – Monitor Technical Prep List (TPL) and List of Labor (LOL) deadlines while communicating reminders and escalating missed deadlines when necessary.
• Crew & Show Coordination – Ensure crew schedules, event documentation, and show information are accurately posted and maintained within internal systems.
• Equipment & Labor Verification – Assist Account Executives with reviewing equipment and labor requirements to ensure quote accuracy.
• Expense Processing – Review technician expense submissions and assist with approval workflows.
• Reporting & Communication – Monitor Open Quote Reports and communicate updates to internal stakeholders.
• Administrative Support – Provide day-to-day operational and administrative assistance to support successful event execution.
• Cross-Functional Collaboration – Work closely with Account Executives, Operations, Production, and Technical teams to maintain efficient workflows and communication.

What We’re Looking For

• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong time management and problem-solving skills.
• Ability to work effectively in a collaborative team environment.
• Comfort working with deadlines and time-sensitive information.
• Experience in event production, operations, administration, or project coordination is a plus.
• Proficiency with Microsoft Office and business software systems preferred.

About the Role

This role is critical to keeping productions organized, accurate, and on track by supporting quoting, documentation, billing, scheduling, and communication across teams.

Benefits

• Medical, dental, vision, life and disability insurance.
• Flexible spending account.
• 401(k) with company match.
• Paid time off for eligible employees.

Why Join EventEQ

• Live Event Industry Exposure – Support exciting events, productions, and experiences nationwide.
• Career Growth – Gain valuable experience within a growing entertainment technology organization.
• Collaborative Culture – Work alongside experienced professionals who value teamwork, innovation, and excellence.
• Dynamic Environment – No two days are the same in the fast-paced world of live events.
• Comprehensive Benefits – Medical, dental, vision, life and disability insurance, flexible spending account, 401(k) with company match, and paid time off for eligible employees.

Pay

$17.95/hr – $26.61/hr (Based on experience & qualifications)

Schedule

Full-Time