Production and Procurement Specialist

Essential Duties

• Plan and schedule laser and chemical engraving work, including Floor Walks, Hotlist meetings, tooling on-hold reviews, and Jira board management.
• Monitor laser machine availability and utilization.
• Provide monthly production forecasting and revenue tracking for all engraving work.
• Report laser and chemical engraving status and forecasting to Management.
• Perform SAP hour tracking and verification; monitor budgeted versus actual hours and drive continuous improvement.
• Compile facility-wide safety data for monthly reporting.
• Manage incoming and outgoing plant workflow.
• Design Data Intake and Customer Interaction
• Manage all incoming customer-supplied mold design files and route them to the appropriate engraving team.
• Cook up and support customer design review meetings.
• May conduct or support laser feasibility reviews.
• Support and, where appropriate, lead customer interactions.
• Lead weekly incoming workflow reviews with the Sales Team.
• Support and help direct communication between the engraving teams and the Sales Team as needed.
• Actively work with other Mold-Tech counterparts on various projects.
• Procurement
• Researches best price on components and negotiates as needed in the interest of the business.
• Work with the engineering team to align on component specifications prior to sourcing.
• Create Purchase Orders in the Counterpart ERP system and in SAP.
• Tie packing slip with invoice and PO (three-way match) to verify accuracy prior to payment.
• Support the invoicing process as needed to resolve discrepancies and keep supplier payments on schedule.
• Shipping and Logistics – Site Wide
• Cook up and coordinate domestic and international shipping and logistics for incoming, in-house, and outgoing project materials.
• Ensure proper documentation, carrier selection, and on-time delivery for all laser and chemical engraving shipments.
• P-Card and Invoice Reconciliation
• Reconciles invoices for items purchased for jobs to ensure accurate charging and job costing.
• Maintain organized records to support monthly P-card reconciliation and month-end close.
• Inventory Management – Site Wide
• Oversee and conduct quarterly inventory cycle counts and reconcile variances.
• Investigate inventory discrepancies and drive corrective actions with the team.

Knowledge, Skills & Abilities

• General CAD experience for viewing and interpreting mold design data is preferred, but we are willing to train the right candidate.
• Experience with Rhino preferred but not required.
• Ability to analyze mold designs and compare to latest part data.
• Knowledge of multiple-axis cutting machines (Laser or CNC), 3D printing, or scanning preferred but not required.
• Working knowledge of SAP (including PO creation) or another ERP system.
• Some understanding of purchasing concepts, three-way match (PO / packing slip / invoice), and basic negotiation principles.
• Familiarity with domestic and international shipping documentation and logistics processes.
• High skill level with Microsoft Excel, PowerPoint, and Word.
• Self-motivated with an interest in science and technology.
• Excellent problem-solving, customer service, and organizational skills.
• Able to work individually through the majority of tasks, utilizing sound judgment.
• Collaborative, positive, flexible, and team-centered approach.
• Able to quickly adjust to the rapidly fluctuating pace of the job.
• Adobe Photoshop a plus.

Experience

• Minimum 3+ years in a comparable role.
• Associate degree in related area such as Procurement, Engineering, Product Development, etc. relevant experience may be considered equally in lieu of a degree.

Physical Requirements and Other

• Ability to perform physical requirements of a typical office environment, including sitting, standing, walking, operating a keyboard, and occasional lifting up to 25 pounds.
• Work is performed primarily in a manufacturing/production environment; standard PPE is required in designated areas.
• This position has no direct reports.
• Remote or on-site support may be required on Saturdays.