Production Administrative Assistant

About the role

The Production Administrative Assistant will play a key role in supporting the administrative functions of the Production Department in our San Jose office. This position will be cross-trained to assist with a variety of tasks including union workforce dispatch support, employee record updates, in-person onboarding assistance, event coordination, and general administrative support.

Responsibilities

• Support the processing of union new hire records for the organization with speed and accuracy.
• Maintain and update personnel files and employee records in various platforms.
• Greet new hires and support in-person onboarding processes.
• Aid in union dispatch support, including employee tracking and document updates.
• Provide logistical and administrative support for Production Department events and meetings.
• Perform data entry and file management in accordance with department standards.
• Collaborate with other administrative staff to ensure timely and accurate completion of shared tasks.
• Maintain confidentiality of sensitive employee and company information.

Requirements

• Strong keyboarding and data entry skills with proven accuracy and speed.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with SharePoint or other HRIS platforms is a plus.
• Excellent attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Comfortable sitting at a desk and performing repetitive tasks for extended periods.
• Strong interpersonal and communication skills; able to interact professionally with internal staff and new hires.

Qualifications

• Education: High School Diploma or GED required. Some college preferred.
• Experience: 2+ years of experience in an administrative or data entry role, preferably in a fast-paced or high-volume environment.

Skills

• Strong keyboarding and data entry skills.
• Microsoft Office proficiency (Word, Excel, Outlook).
• Attention to detail and organizational skills.
• Ability to work independently and collaboratively.
• Keyboarding speed and accuracy.

Benefits

We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

Pay

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description.

Schedule

Not specified.