Procurement & Supply Chain Specialist

Job Description

Manage inventory across assigned locations, including demand planning, usage analysis, replenishment strategies, and lead time optimization.

Develop forecasts and recommend inventory targets; proactively manage inventory to balance service levels, cost, and risk of shortages or excess.

Monitor inventory positions and take proactive actions to mitigate supply disruptions and constraints.

Produce and maintain reports, dashboards, KPIs, and cost models to support inventory and sourcing decisions and ensure data accuracy.

Execute inventory control activities such as cycle counts, reconciliations, and off-site inventory management; investigate discrepancies and implement corrective actions.

Provide backup support to sites.

Ensure compliance with procurement policies, inventory controls, contractual obligations, and regulatory/audit requirements.

Support sourcing activities, including supplier identification, quote evaluation, and participation in RFx processes (RFQ, RFI, RFP).

Create, manage, reconcile, and maintain purchase orders in alignment with company policies and procedures.

Cook with suppliers to confirm orders, track shipments, and resolve delivery, quality, and invoicing issues.

Monitor and evaluate supplier performance, supporting continuous improvement, cost optimization, and relationship management efforts.

Conduct spends analyses and cost evaluations to identify savings opportunities and improve value delivery.

Support vendor lifecycle activities, including onboarding, qualification, compliance validation, and master data maintenance.

Manage vendor documentation, ensuring compliance, accuracy, and completeness.

Maintain accurate, up-to-date supplier records, contracts, certifications, and system data.

Collaborate cross-functionally with internal stakeholders to align supply chain, operational, and business objectives.

Identify trends, risks, and opportunities to improve inventory management, sourcing strategies, and reporting processes.

Participate in audits, supplier reviews, system enhancements, and strategic initiatives.

Perform additional duties as assigned.

Skills

• Strong analytical and problem-solving capabilities
• Strong and effective communication skills, both verbal and written
• Intermediate negotiation and cost analysis capabilities
• Attention to detail with ownership of accuracy and process compliance
• Engages stakeholders through well-structured and compelling presentations
• Maintains a positive, professional work environment by minimizing conflict and focusing on productive collaboration
• Proactive mindset that focuses on solutions and embraces challenges
• Buils strong relationship with internal and external stakeholders

Education & Certifications

• A high school diploma or GED
• Post-secondary education
• Certifications or equivalent work experience in Business Administration, Supply Chain, Procurement, or a related field preferred

System Knowledge

• Intermediate knowledge of ERP, procurement, and inventory systems
• Experience with reporting tools and data extraction for analysis
• Intermediate in Microsoft Excel (formulas, pivot tables, basic analysis)
• Skilled in Adobe software for creating visual and written content
• Understanding of sourcing systems and RFx processes
• Knowledge of vendor master data management and procurement documentation
• Familiarity with inventory tracking, replenishment, and forecasting tools
• Understanding of compliance requirements and audit processes
• Intermediate knowledge in vendor onboarding, compliance and record maintenance

Physical Demands

• Majority of work performed seated with prolonged computer usage
• Ability to lift up to 20 pounds
• Ability to work at a computer for extended periods; strong vision requirements for detailed work

Years of Experience

• 3–8 years of experience in print sourcing, procurement, inventory management, supply chain or related operational support roles