Procurement Specialist- WellSpan Health- Day

About the role

Performs a variety of duties to purchase material, equipment, services, merchandise and/or supplies according to system policy and procedures. Collects and prepares data and financial reports, analyzes financials and creates reports as necessary.

Responsibilities

• Purchases materials, equipment, services and supplies from vendors.
• Obtains quotations, researches and benchmarks competitive pricing as needed.
• Prepares purchase orders and expedites deliveries and shipments.
• Follows up with vendors to ensure they meet required delivery dates.
• Studies market trends, interviews vendors and recommends sources of supply.
• Researches and presents products according to quality, price, standards, and availability with Group Purchasing Organization contracts.
• Contacts vendors and system personnel to ensure actions are completed.
• Processes change orders, notifying vendors of material and quantity requirement revisions; contacts vendors on rates adjustments and incorrect materials.
• Processes returns if appropriate.
• Reviews aging purchase orders, obtains proof of delivery documents for receiving personnel.
• Disputes invoice discrepancies, maintains communication with vendors regarding payment status and follows through to ensure that the dispute is resolved.
• Prepares documents to process requests for equipment repairs, adjustments for damages, and incorrect shipments.
• Prepares, analyzes, and maintains invoice, contract and financial data on an ongoing basis.
• Provides reports and analysis to the Manager and members of the team.
• Coordinates with team, vendors and other external resources regarding budgeting, invoice and purchasing issues.
• Makes recommendations to create/update/improve fiscal services.
• Receives and checks invoices from Accounts Payable and vendors.
• Processes invoices through the approval process and communicates status to Accounts Payable.

Qualifications

• High School Diploma or GED required
• Associates Degree preferred
• 2 years relevant experience required
• Highly proficient in Office Productivity Tools including MS Office Suite, particularly Excel
• Intermediate knowledge of Oracle software or willingness to attend further training