Procurement Specialist II - 09/28/2026

We need to produce HTML fragment with sections: About the role (maybe from Primary Purpose), Responsibilities (duties), Requirements (Education and Qualification Requirements), maybe Skills (knowledge of software etc), maybe Benefits? Not present. Pay? Not present. Schedule? Not present. So only include sections with real content. We must not repeat job title as heading. Use

for each section heading. We need to preserve all substantive information, no boilerplate. Remove cookie/navigation/legal/EEO etc. The text includes "Job Controls and Complexities", "Contacts", "Grade Classification", "Physical Environment", "Important Information", "EFFECTIVE: 9/28/2026 History: New Job Description format". Those may be considered metadata; we can fold minor metadata into short

or drop it. The instruction: "Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

or drop it." So we can include a short paragraph for Effective date maybe. But we need to decide what is minor metadata. Likely "EFFECTIVE: 9/28/2026 History: New Job Description format" is minor metadata; we can put in a

at end. Also "Job Controls and Complexities", "Contacts", "Grade Classification", "Physical Environment", "Important Information" might be considered sections but they contain substantive content? They contain some details like reporting to supervisor, adherence to laws, etc. Those could be part of Responsibilities or Requirements. But we need to preserve all substantive information. We could incorporate them into appropriate sections: Responsibilities (duties) maybe includes job controls. However we must not invent sections; we can create sections only if posting has real specific content for it. The posting does have sections like "Job Controls and Complexities" with bullet-like sentences. That is substantive content about job controls. Could we make a section "Job Controls and Complexities"? The instruction says use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It gives examples but not exclusive; we can use other headings if they exist in posting? It says "use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." That suggests we should use those standard headings; but also says "include a section ONLY when the posting has real, specific content for it". So we could map content to those headings. For "Job Controls and Complexities", maybe that fits under "Responsibilities" or "Requirements". Similarly "Contacts" maybe not needed. "Grade Classification" maybe minor metadata. "Physical Environment" maybe not needed unless we have schedule? Not present. "Important Information" maybe minor. Thus we will create sections: About the role (from Primary Purpose), Responsibilities (duties list), Requirements (Education and Qualification Requirements), Skills (maybe knowledge of software etc). Could also include "Qualifications" but we already have Requirements. The instruction list includes Qualifications as possible heading; but we can combine. We need to use

• for any list of duties/requirements/benefits. So for duties we list each duty as
• . For requirements we list each as
• . For skills maybe list. We must not repeat job title as heading. No markdown. We need to output only HTML fragment. Let's extract duties list from the "Duties" paragraph (long sentence). We need to split into items. The duties are separated by commas and some "and". We'll need to parse manually. Duties text: "Greet and assist walk-insEnter new vendors into the financial software system and updating existing records as requestedSource, evaluate, select, and establish a working relationship with new vendors/suppliers as neededMaintain current Certificates of Liability Insurance and check for expiring certificates monthlyMaintain and update supplier/vendor catalogs, as well as evaluating supplier performance and pricingUpdate the Non-Stock Items spreadsheet quarterly Update the New Hire Deputy Cost spreadsheet quarterlyCompare vendor pricing/research bulk ordering price reductions for applicable items as neededFamiliarity with the global best practices of public procurement through NIGPAssist with obtaining quotes as needed and reviewing the quotes received for accuracy/completenessComplete procurement related formsRespond to procurement related questionsEnter requisitions as needed for Vendor purchases of supplies/equipment and for replenishment of inventory stockReview and process inventory-related submissions from Agency members once eligibility is confirmed Confirm requisitions for Amazon are approved within the required timeframeConfirm all Created and Allocated Requisitions are addressed and resolved within a timely mannerReview and utilize the Reorder Report and adjust Reorder Points as related to in-house stock itemsConduct a weekly review of Purchase Orders to confirm Vendor’s receipt and confirmationBackup for processing, reviewing, and sending all Purchase Orders to the requestor or to the VendorSend Issued Property lists to employees/staff and document returned agency issued uniforms, equipment, and suppliesCoordinates the return of items when an agency employee transfers to a different divisionNotifies newly promoted or transferred employees of eligible applicable itemsCompletes Adjustments as requested for inventory-related itemsAssist with yearly Central Supply InventoryManage a variety of competing tasks and priorities while meeting deadlinesCompile data/run reports at the request of managementMaintain complete and accurate files via the agency softwareOther duties as assigned" We need to split into sensible items. Let's manually list: - Greet and assist walk-ins - Enter new vendors into the financial software system and updating existing records as requested - Source, evaluate, select, and establish a working relationship with new vendors/suppliers as needed - Maintain current Certificates of Liability Insurance and check for expiring certificates monthly - Maintain and update supplier/vendor catalogs, as well as evaluating supplier performance and pricing - Update the Non-Stock Items spreadsheet quarterly - Update the New Hire Deputy Cost spreadsheet quarterly - Compare vendor pricing/research bulk ordering price reductions for applicable items as needed - Familiarity with the global best practices of public procurement through NIGP - Assist with obtaining quotes as needed and reviewing the quotes received for accuracy/completeness - Complete procurement related forms - Respond to procurement related questions - Enter requisitions as needed for Vendor purchases of supplies/equipment and for replenishment of inventory stock - Review and process inventory-related submissions from Agency members once eligibility is confirmed - Confirm requisitions for Amazon are approved within the required timeframe - Confirm all Created and Allocated Requisitions are addressed and resolved within a timely manner - Review and utilize the Reorder Report and adjust Reorder Points as related to in-house stock items - Conduct a weekly review of Purchase Orders to confirm Vendor’s receipt and confirmation - Backup for processing, reviewing, and sending all Purchase Orders to the requestor or to the Vendor - Send Issued Property lists to employees/staff and document returned agency issued uniforms, equipment, and supplies - Coordinates the return of items when an agency employee transfers to a different division - Notifies newly promoted or transferred employees of eligible applicable items - Completes Adjustments as requested for inventory-related items - Assist with yearly Central Supply Inventory - Manage a variety of competing tasks and priorities while meeting deadlines - Compile data/run reports at the request of management - Maintain complete and accurate files via the agency software - Other duties as assigned Now Education and Qualification Requirements: "Minimum: High School Diploma or EquivalencyValid Florida Driver's LicenseAdvanced computer literacyAdvanced knowledge of Microsoft Word, Excel, and PowerPointKnowledge of purchasing and bidding principles and practicesKnowledge of applicable software preferredBasic knowledge of general office equipment" We need to split: - High School Diploma or Equivalency - Valid Florida Driver's License - Advanced computer literacy - Advanced knowledge of Microsoft Word, Excel, and PowerPoint - Knowledge of purchasing and bidding principles and practices - Knowledge of applicable software preferred - Basic knowledge of general office equipment Now Skills? Could be derived from "Job Controls and Complexities" etc. But we might not need separate Skills section if we incorporate into Requirements. However we have a heading "Skills" in examples; we could create a Skills section for things like "Excellent teamwork skills", "Take initiative", etc. Those are in Job Controls and Complexities. Let's extract those: Job Controls and Complexities paragraph: "Report directly to Supervisor Adhere to laws/agency policy/rules/ regulations/SOP/ proceduresMaintain confidentiality/security of files and information obtained in the course of employmentProcess/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirementsMaintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workersExhibit excellent teamwork skillsTake initiative, overcome obstacles, and maintain momentum on assignments.Work independently as necessary with general guidance from supervisor to make decisions while exercising good judgmentComprehend and follow verbal and written instructions in technical and non-technical languageAnticipate questions, issues, and concerns to act as an effective troubleshooterAbility to prepare detailed, complete, and timely documentation Apply logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resourcesUphold poise while dealing with individuals in difficult situations while exhibiting tactfulness and diplomacyProfessional interaction with colleagues, other public agencies, developers, contractors, consultants, and the general publicPossess good interpersonal and communication skillsAdhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)" We could treat these as Skills/Competencies. Could make a Skills section with bullet list. Contacts: "SJSO EmployeesOther government employeesGeneral PublicVendors and Suppliers" maybe not needed. Grade Classification: "Entry to intermediate level workPerforms independently under general supervisionWork requires application of general knowledge of business practices in various situationsDeals with problems or situations that remain stable" maybe minor. Physical Environment: details about office environment, standing, etc. Could be omitted as minor? But it's substantive about physical demands. Could be included maybe under a section "Working Conditions" but not in allowed headings. Since we only allowed headings from list, we might drop it or fold into a short p. The instruction: "fold minor metadata into a short

  or drop it." Physical Environment might be considered minor metadata? It's about work environment; maybe we can drop. Important Information: about regular attendance etc. Could be minor. Effective date: we can put in a short p. Thus final HTML:

  About the role

  The Procurement Specialist is responsible for supporting the agency’s procurement and inventory operations by maintaining accurate vendor and inventory records, processing inventory-related submissions for Agency members, assisting staff with procurement needs and quotes, monitoring stock levels and pricing, and ensuring timely, organized, and compliant purchasing activities.

  Responsibilities

  • Greet and assist walk-ins
  • Enter new vendors into the financial software system and updating existing records as requested
  • Source, evaluate, select, and establish a working relationship with new vendors/suppliers as needed
  • Maintain current Certificates of Liability Insurance and check for expiring certificates monthly
  • Maintain and update supplier/vendor catalogs, as well as evaluating supplier performance and pricing
  • Update the Non-Stock Items spreadsheet quarterly
  • Update the New Hire Deputy Cost spreadsheet quarterly
  • Compare vendor pricing/research bulk ordering price reductions for applicable items as needed
  • Familiarity with the global best practices of public procurement through NIGP
  • Assist with obtaining quotes as needed and reviewing the quotes received for accuracy/completeness
  • Complete procurement related forms
  • Respond to procurement related questions
  • Enter requisitions as needed for Vendor purchases of supplies/equipment and for replenishment of inventory stock
  • Review and process inventory-related submissions from Agency members once eligibility is confirmed
  • Confirm requisitions for Amazon are approved within the required time