Procurement Specialist, Collectibles

About the role

The Procurement Specialist, Collectibles will play a key role in helping VeeFriends bring limited-edition products to market on a consistent basis. This role will focus on the acquisition, tracking, and management of collectible items, including comics, trading cards, pins, coins, memorabilia, and other specialty products.

Responsibilities

• Identify, evaluate, and build relationships with vendors, manufacturers, and suppliers specializing in collectible products.
• Support vendor negotiations, including pricing, production timelines, delivery schedules, and payment terms.
• Maintain strong vendor relationships and ensure clear communication throughout the procurement process.
• Manage the purchasing process for collectible products across multiple categories, including trading cards, pins, coins, and other memorabilia.
• Track inventory levels and support planning to ensure adequate product availability while minimizing overstock, shortages, or delays.
• Maintain accurate records of purchase orders, costs, delivery timelines, inventory levels, and vendor performance.
• Partner closely with Product, Marketing, Operations, and Commerce teams to support monthly collectible product releases.
• Help coordinate procurement timelines against launch calendars to ensure products are ready for release.
• Proactively identify potential production, shipping, or inventory risks and escalate issues as needed.
• Ensure all collectible products meet VeeFriends’ quality expectations and required specifications.
• Coincide with vendors and internal teams to resolve quality concerns, production issues, or discrepancies.
• Support compliance with relevant product, packaging, safety, and regulatory requirements.
• Stay informed on trends across collectibles, trading cards, memorabilia, toys, and adjacent consumer product categories.
• Research competitor offerings, vendor capabilities, pricing trends, and new product opportunities.
• Provide regular updates on procurement status, cost tracking, vendor performance, and inventory needs.

Requirements

• 3+ years of experience in procurement, sourcing, buying, production coordination, supply chain, or a related operational role.
• Experience working with collectibles, consumer products, entertainment products, trading cards, comics, toys, memorabilia, or limited-edition goods strongly preferred.
• Strong vendor management and negotiation skills.
• Excellent organizational skills and strong attention to detail.
• Ability to manage multiple product lines, timelines, and priorities at once.
• Comfortable working cross-functionally with Product, Marketing, Operations, Commerce, and Finance teams.
• Experience with inventory management systems, procurement tools, or related software.
• Strong written and verbal communication skills.
• Proactive, solutions-oriented, and comfortable working in a fast-paced environment.
• Genuine interest in collectibles, character brands, pop culture, and emerging consumer trends.

Qualifications

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, Marketing, or a related field.

Skills

• Strong negotiation and relationship-building skills.
• Excellent organizational and project management skills.
• Proficiency in Microsoft Office Suite.
• Understanding of procurement processes and best practices.
• Knowledge of industry regulations and compliance standards.

Benefits

VeeFriends offers a comprehensive benefits package for eligible employees, including Medical, Dental, and Vision insurance, a 401(k) plan, and Unlimited PTO.

Pay

The pay range for this role is: $75,000 - $90,000 USD per year (NYC).

Schedule

This role is available in New York, NY with a hybrid schedule.