Procurement Specialist (Biotechnology)

About the role

The Procurement Specialist will be responsible for managing the end-to-end procurement lifecycle ensuring timely sourcing, purchasing, and vendor and contract management of goods and services that support research, development, and operational activities. This role ensures cost-effective purchasing while maintaining compliance with internal policies, quality standards, and regulatory requirements.

Responsibilities

• Procurement & Purchasing Process
  • Purchase requisitions and issue purchase orders for laboratory supplies, equipment, consumables, and services, including administrative supplies and services
  • Source and evaluate vendors for scientific, technical, and operational needs
  • Obtain and compare quotes to ensure best value, quality, and delivery timelines
  • Track order status, deliveries, and resolve discrepancies or issues
• Invoice Submission and Validation
  • Support by reviewing and reconciling invoices
• Vendor & Contract Management
  • Manage and maintain relationships with approved vendors and suppliers
  • Maintain accurate supplier records, certifications, and related documentation
  • Lead supplier qualification, onboarding, and periodic re-evaluation in compliance with quality and regulatory standards
  • Monitor supplier performance and escalate risks as needed
  • Maintain accurate and complete contract records and related documentation
  • Monitor contract expiration dates and proactively manage renewal timelines
  • Ensure supplier compliance with contractual terms, pricing agreements, service-level agreements, company policies, and all agreed obligations, deliverables, milestones, and commercial commitments
• Compliance & Documentation
  • Ensure purchasing activities comply with company SOPs, requirements (as applicable), and financial controls
  • Maintain accurate procurement records, supplier performance, contract list, documentation, and audit-ready files
  • Support internal and external audits related to procurement activities
• Cost & Spend Management
  • Analyze supplier quotations, pricing trends, and total cost of ownership
  • Identify and execute cost-saving, cost-avoidance, and cost and service improvement opportunities
  • Track procurement savings, provide procurement reports and prepare periodic spend reports
  • Purchasing forecasts
• Collaboration & Support
  • Partner with R&D, Finance, and Operations teams to forecast needs and align purchasing priorities
  • Assist with inventory management and demand planning for critical materials
  • Develop and maintain BPM and SAP Ariba system user manuals, standard operating procedures, and training materials; conduct periodic refresher training and system onboarding for new employees
  • Identify system and process improvement opportunities and coordinate system enhancements to improve efficiency, accuracy, and user experience to optimize workflows and system functionality

Qualifications

• Bachelor’s degree in Supply Chain, Business, Life Sciences, or related field (or equivalent experience)
• 2-5 years of procurement or purchasing experience, preferably in biotech, pharma, life sciences, or regulated industries
• Familiarity with laboratory supplies, scientific equipment, or research services
• Strong organizational, communication, and negotiation skills
• Prior experience/knowledge on ARIBA