Procurement Specialist

Position Summary

The Procurement Specialist builds and manages a scalable procurement and inventory strategy that supports Sloomoo’s multi‑location growth. This role owns sourcing, cost control, vendor performance, inventory accuracy, and ERP discipline across all Institutes, MiniMoos, production centers, and warehouses.

Responsibilities

• Purchasing & Vendor Strategy
  • Source, evaluate, and negotiate with domestic and international vendors.
  • Manage lead times, pricing, delivery schedules, and supplier performance.
  • Build strong supplier relationships and resolve discrepancies.
  • Diversify vendor base to reduce risk.
  • Create and release accurate Purchase Orders; maintain the OPEN PO sheet daily.
  • Follow up on deliveries, backorders, ETAs, and missing items.
• Inventory Management & Forecasting
  • Maintain accurate inventory transactions across all locations.
  • Review kit assemblies, issues, transfers, POs, and receipts.
  • Coordinate cycle counts and physical inventory audits.
  • Analyze inventory variances and initiate recounts when needed.
  • Forecast demand using sales trends, seasonality, and consumption data.
  • Set reorder points and prepare replenishment reports.
  • Balance delivery timing with storage capacity to reduce cost.
• Systems Ownership & Operational Excellence
  • Enforce Acumatica and inventory procedures.
  • Coordinate internal transfers via UPS, FedEx, and 3PL freight.
  • Create 1‑ or 2‑step Acumatica transfers.
  • Develop best practices for inventory management.
  • Support purchasing for production centers.
  • Partner with Product Development, Production, Finance, Operations, and Marketing.
  • Train team members on Acumatica functions.
  • Maintain inventory IDs, create new stock/non‑stock items, matrix items, and manage discontinued products.

Success Indicators

• Strong vendor partnerships with improved pricing and reduced supply risk.
• Fewer backorders and disciplined PO management.
• High inventory accuracy and reduced variances.
• Clear forecasting and replenishment processes.
• Clean, accurate Acumatica data.
• Strong cross‑functional alignment supporting launches and growth.

Qualifications

• 3–5 years of procurement, purchasing, or inventory management experience.
• Experience in multi‑location retail, production, or operations preferred.
• ERP experience required (Acumatica strongly preferred).
• Advanced Excel or Google Sheets skills.
• Experience with domestic and/or international vendors.
• Strong analytical skills and understanding of forecasting & inventory controls.
• Highly organized with strong attention to detail.
• Clear communicator and effective collaborator.
• Comfortable in a fast‑paced, growth‑focused environment.

Skills

• Vendor sourcing and negotiation.
• Inventory accuracy and cycle‑count management.
• Demand forecasting and replenishment planning.
• Acumatica ERP administration.
• Data analysis using Excel/Google Sheets.
• Cross‑functional teamwork and training.

Inclusivity Commitment

Sloomoo Inc. respects and welcomes the uniqueness of each employee and offers everyone the means to find their place and thrive. The company is committed to equal employment opportunities, career development, and initiatives that create a meaningful, innovative, and successful culture. Sloomoo does not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, gender expression, age, veteran status, neurodiversity, disability, or any other legally protected characteristic.