Procurement Specialist

We are looking for a Procurement Specialist to support a long-term contract position based in Baltimore, Maryland. This role is suited for someone who can navigate complex procurement activities, produce formal solicitation materials, and keep purchasing workflows moving efficiently in a deadline-driven environment.

Responsibilities

• Manage end-to-end procurement activities, guiding requests from initial intake through requisition creation, sourcing, award coordination, receipt confirmation, and invoice alignment.
• Develop and organize formal solicitation packages, including requests for proposals, requests for quotations, and requests for information, ensuring completeness and compliance with procurement standards.
• Review purchasing needs and prepare purchase orders while supporting buying processes that align with established procurement procedures and pricing expectations.
• Produce detailed procurement reports and use tracking tools to improve visibility, follow-up, and workflow efficiency across open requests and sourcing activities.
• Coordinate with internal stakeholders to clarify requirements, prioritize demand, and keep multiple procurement actions on schedule in a fast-paced setting.
• Support contract-related activities by assisting with pricing analysis, bid evaluation, and documentation needed for procurement decisions and award recommendations.
• Maintain accurate records throughout the procurement lifecycle to support audit readiness, transparency, and policy adherence.
• Contribute to process improvements within procurement request and ticket tracking workflows, including the effective use of systems.

Requirements

• At least 3 years of experience in procurement.
• Hands-on experience working in procurement systems.
• Demonstrated ability to create formal bid documents, including RFPs, RFQs, and RFIs.
• Strong understanding of the complete procure-to-pay process, from request initiation through invoice matching.
• Ability to learn organizational structures, internal policies, and procurement requirements quickly and accurately.
• Proven skill in managing competing deadlines and shifting priorities in a high-volume work environment.
• Working knowledge of purchasing operations, contract pricing, and sourcing or bidding processes.
• Experience using reporting and tracking tools to monitor procurement activity and support workflow management.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.