Procurement Specialist

About the role

We are looking for a detail-oriented Procurement Specialist to support purchasing and order management activities for a long-term contract opportunity in Westlake, Ohio. This fully onsite role is ideal for someone who thrives in a fast-paced service environment and can balance accuracy, coordination, and timely follow-through across multiple transactions. The person in this position will work closely with internal partners to keep procurement operations organized, responsive, and compliant with established procedures.

Responsibilities

• Evaluate customer purchase orders alongside sales quotations to confirm pricing, product details, and order accuracy before processing.
• Prepare and release purchase orders for materials and services while ensuring complete and timely documentation.
• Maintain product and item records within internal systems with a high degree of precision and consistency.
• Handle return authorization activity and related customer credit processing in an efficient and accurate manner.
• Oversee procurement-related workflow across purchasing, order fulfillment, invoicing, and payment coordination to support smooth daily operations.
• Use business systems and tools such as Excel, Outlook, Salesforce, and NetSuite to manage records, track activity, and complete transactional tasks.
• Partner with teams across sales, operations, and finance to resolve discrepancies, answer questions, and keep orders moving forward.
• Support adherence to procurement guidelines and internal controls through accurate processing and documentation practices.
• Recommend practical improvements that increase efficiency, reduce errors, and strengthen procurement operations.
• Provide consistent administrative follow-up on open items, pending actions, and status updates to ensure deadlines are met.

Requirements

• Experience in procurement, purchasing support, or a related administrative operations role.
• Working knowledge of purchase order processing, buying activities, and core procurement functions.
• Strong proficiency in Microsoft Office, with advanced Excel skills and comfort using Outlook for daily communication.
• Hands-on experience with Salesforce and NetSuite; familiarity with additional enterprise systems is a plus.
• Ability to compare documents carefully, identify discrepancies, and maintain highly accurate records.
• Strong organizational skills with the ability to manage follow-ups, prioritize tasks, and execute instructions reliably.
• Effective communication skills and the ability to collaborate with cross-functional stakeholders in a collaborative environment.
• Background in corporate procurement and exposure to contract negotiation support are beneficial.

Benefits

• Medical, vision, dental, and life and disability insurance for contract/temporary professionals.
• Eligibility