Procurement Specialist

About the role

We are looking for an Accounting Operations Specialist to join a growing team in Santa Clara, California, on a 3-6 month contract assignment. This position will support day-to-day purchasing and accounting operations, serving as a central point of coordination between internal teams, suppliers, and financial partners. The role is well suited for someone who is highly organized, service-oriented, and comfortable managing detailed workflows across procurement, invoicing, and month-end activities.

Responsibilities

• Coordinate the creation, update, and processing of purchase requisitions, purchase orders, and related order revisions to support timely purchasing activities.
• Guide internal employees through procurement requests, helping ensure submissions are complete, accurate, and aligned with company procedures.
• Oversee supplier onboarding activities, including setting up and maintaining vendor records while safeguarding sensitive documentation.
• Review vendor information and requested changes for accuracy and compliance before updates are finalized in the system.
• Handle customer billing tasks such as generating invoices, issuing cancellations when needed, and preparing credit memos.
• Submit invoices through customer portal systems and monitor documentation to support smooth revenue and receivables processes.
• Perform recurring shipment and accounts receivable reviews to help confirm billing completeness and support financial accuracy.
• Prepare journal entries, contribute to month-end close tasks, and assist with audit requests and supporting documentation.
• Partner with cross-functional stakeholders to resolve operational issues, respond professionally to inquiries, and improve procurement and accounting workflows.

Requirements

• 3-5+ years of experience in procurement, accounting operations, finance, accounts payable, accounts receivable, or a related business support function.
• Working knowledge of procure-to-pay processes, including requisitions, purchase orders, supplier coordination, and invoice handling.
• Experience using enterprise business systems such as Oracle Fusion Cloud, Oracle-based platforms, Concur, or similar large-scale applications.
• Intermediate Excel skills with the ability to use VLOOKUPs, Pivot Tables, and formulas for analysis and reporting.
• Understanding of general ledger coding, journal entries, month-end close support, audit preparation, and financial documentation controls.
• Strong organizational skills with the ability to manage multiple priorities while maintaining attention to detail.
• Clear verbal and written communication skills and a detail-focused approach when working with employees, executives, vendors, and external partners.
• An educational background in Accounting or Finance and experience supporting both procurement and accounting activities are preferred.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.