Procurement Specialist

About the role

The Procurement Specialist will support sourcing, vendor management, purchasing operations, contract administration, and procurement process improvement initiatives. This role partners closely with business leaders and cross-functional stakeholders to optimize supplier relationships, drive cost savings, mitigate risk, and support enterprise procurement strategies aligned with organizational goals.

Essential Responsibilities

• Manage the procurement lifecycle including sourcing, vendor evaluation, negotiations, purchasing, contract support, and supplier management.
• Lead and support RFI, RFQ, and RFP initiatives for assigned categories and business units.
• Collaboratively build and refine scalable procurement processes and policies aligned with corporate strategy and compliance requirements.
• Conduct strategic sourcing activities to identify cost savings opportunities, supplier optimization strategies, and operational efficiencies.
• Analyze current purchase data, vendor spend, market trends, and benchmarking information to support procurement recommendations and sourcing strategies.
• Perform total cost of ownership analysis, spend analysis, and vendor pricing evaluations.
• Review supplier proposals, contracts, MSAs, SOWs, SLAs, amendments, and related procurement documentation.
• Partner closely with Legal, Finance, HR, IT, Information Security, and business leaders regarding contract terms, pricing, vendor risk, and compliance requirements.
• Support negotiation activities with suppliers to secure favorable pricing, contract terms, and service commitments.
• Monitor vendor performance and compliance with contractual obligations and service level agreements.
• Evaluate supplier performance and recommend renewals, renegotiations, terminations, and new sourcing opportunities.
• Utilize procurement and sourcing systems, including Workday or similar ERP/eProcurement platforms, to manage purchasing workflows, approvals, and reporting.
• Develop procurement reports, dashboards, and presentations for leadership review.
• Support procurement training and communication initiatives for internal stakeholders.
• Aid in continuous improvement initiatives across procurement operations and strategic sourcing activities.

Qualifications

• Education: Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or a related field required.
• Experience: 3–5 years of related experience in procurement, purchasing, and/or strategic sourcing required.
• Experience using strategic sourcing software and procurement systems required.
• Experience with indirect procurement categories, including facility operations, professional services, human resources, marketing and operational services preferred.
• Strong analytical, negotiation, and problem-solving skills.
• Financial acumen with experience analyzing vendor spend, pricing models, and cost-saving opportunities.
• Knowledge of procurement best practices, supplier management, contract administration, and sourcing methodologies.
• Experience reviewing contracts, terms and conditions, SLAs, and procurement-related documentation.
• Ability to think strategically, influence stakeholders, and support organizational change initiatives.
• Excellent communication and collaboration skills with the ability to work effectively across all levels of the organization and external vendor partners.
• Proficiency with Microsoft Office applications including Excel, Word, PowerPoint, Teams, and Outlook.
• Ability to manage multiple priorities in a fast-paced hybrid work environment while maintaining confidentiality and professionalism.
• Experience with Workday Procurement and/or Workday Strategic Sourcing preferred.
• Professional certifications such as CPSM, CPM, CSCP, or equivalent preferred.
• Experience supporting enterprise procurement transformation or process improvement initiatives.
• Familiarity with supplier risk management, IT security considerations, and procurement compliance practices.
• A high degree of personal accountability and trustworthiness, a commitment to working within Quantum Health’s policies, values and ethics, and to protecting the sensitive data entrusted to us.