Procurement Specialist

About the role

The Procurement Specialist supports day‑to‑day purchasing activities and vendor setup processes to ensure smooth operations across the organization. This role works closely with the Accounts Payable Manager to maintain accurate vendor records, support timely payments, and uphold consistent procurement practices. The Procurement Specialist also partners with the Vendor Management Specialist when vendor onboarding or updates require coordination, but focuses primarily on purchasing workflows and operational support.

Vendor Intake, Setup & Purchasing Support

• Collect and verify vendor documentation such as W‑9s, COIs, and banking details.
• Set up new vendors in the ERP system with correct coding, payment terms, and approval support.
• Work with AP to resolve vendor setup questions, invoice routing issues, and payment term clarifications.
• Maintain procurement checklists and ensure documentation is complete and accurate.
• Assist departments with purchasing needs, including obtaining quotes, validating pricing, and routing approvals.
• Support purchase order creation and help internal teams navigate procurement steps.

Collaboration With Vendor Management & Other Teams

• Coordinate with the Vendor Management Specialist when additional due diligence or documentation is needed.
• Provide procurement‑related information to Security, Privacy, Legal, or Compliance when required.
• Track vendor updates, contract changes, and renewals that affect purchasing or AP workflows.
• Escalate vendor performance or invoicing issues to the appropriate internal stakeholders.

Procurement Operations & Process Improvement

• Support the full procurement process from requisition to purchase order.
• Maintain organized procurement files, including contracts, pricing agreements, and SOWs.
• Monitor contract expiration dates and assist business owners with renewals.
• Help refine procurement procedures and approval workflows to improve efficiency.
• Identify opportunities to streamline purchasing steps and strengthen internal controls.

Documentation, Compliance & Audit Support

• Keep procurement and vendor documentation organized, current, and audit‑ready.
• Ensure compliance with internal controls and procurement policies.
• Assist with audit requests by providing complete and accurate documentation.
• Track recurring vendor deliverables relevant to procurement (e.g., updated COIs or pricing schedules).

Reporting & Continuous Improvement

• Support Accounting and AP leadership with procurement activity reporting and vendor spend tracking.
• Monitor procurement metrics such as PO cycle time and vendor setup accuracy.
• Perform other duties as assigned to support the Accounting and AP teams.

Your Areas of Knowledge and Expertise

Required

• 3-5 years of experience in procurement, purchasing, accounts payable, or vendor onboarding.
• Familiarity with ERP systems (NetSuite, SAP, Oracle, etc.).
• Strong documentation and organizational skills.
• Understanding of basic internal controls and procurement practices.
• Clear and professional communication skills.
• Ability to manage multiple tasks and deadlines.

Preferred

• Experience supporting vendor onboarding or coordinating with risk/security/legal teams.
• Familiarity with procurement policies or contract management.
• Experience improving procurement workflows.

Competencies

• Detail Orientation: Accurate and thorough in vendor setup and documentation.
• Process Thinking: Able to follow and improve procurement workflows.
• Collaboration: Works well with AP, Accounting, and Vendor Management.
• Judgment: Knows when to escalate vendor or purchasing issues.
• Adaptability: Comfortable working in evolving processes.
• Service Mindset: Supports internal teams with clear, timely procurement guidance.

Benefits

• Comprehensive Medical, Dental, and Vision Insurance
• Generous Paid Time Off
• Birthday Day Off
• 12 Paid Company Holidays
• 401(k) Match
• FSA and HSA
• Paid Life Insurance
• Paid Disability Insurance
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development Courses
• In Office Provided Snacks and Drinks
• Gym Facilities (LA & Tustin/CEC Offices)
• In Office Engagement Activities

Pay

The US base salary range for this full-time position is $59,500 - $70,000 annually. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum base salary for new hires for the position across all US locations. Within the range, individual pay is determined by multiple factors like job-related skills, experience, and state of residence. Your recruiter can share more about the specific salary range during the interview process. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include any variable compensation elements.

Physical Requirements

This is a stationary position that requires frequent sitting (approximately 95%), repetitive wrist motions, grasping, speaking, listening, close vision, and the ability to adjust focus. It also may require occasional standing, lifting, carrying of 20lbs or less, walking, kneeling, bending/stooping, twisting, pulling/pushing, and reaching above the shoulder. Employees in this position must be physically able to efficiently perform the essential functions of the position.