Procurement Specialist

Job Responsibilities

• Source and purchase parts and materials to meet order requirements and maintain optimal inventory levels.
• Monitor and expedite purchase orders to ensure timely delivery and appropriate lead times.
• Verify that all materials meet required specifications; coordinate with vendors for specification approvals when needed.
• Manage returns to manufacturers and ensure accurate documentation.
• Data & System Maintenance:
  • Maintain accurate purchasing records, including purchase orders and reports.
  • Update ERP system with current cost data and part/material information.
  • Ensure purchasing files are organized and up to date.
• Problem Resolution & Collaboration:
  • Identify and resolve issues related to purchasing or inventory discrepancies.
  • Work closely with internal departments to address and resolve cross-functional challenges.
  • Provide prompt and courteous responses to internal and external inquiries.
• Vendor Relations:
  • Build and maintain professional relationships with suppliers and vendors.
  • Ensure all transactions, including purchase orders and returns, are processed within required timeframes.

Qualifications

• Experience in inventory control, purchasing, procurement, supply chain, or materials management.
• Strong Microsoft Excel skills, including data analysis and reporting.
• Excellent attention to detail and record-keeping skills.
• Strong problem-solving abilities to resolve inventory and purchasing discrepancies.
• Good communication skills for working with vendors and internal departments.
• Experience using an ERP system (e.g., SAP, Oracle, NetSuite, Epicor, Microsoft Dynamics) - Preferred.