Procurement Specialist

About the role

A growing Raleigh-area organization is seeking a Procurement Specialist to support purchasing activities across its property operations, maintenance, construction, and improvement projects. This position will be responsible for processing purchase orders, coordinating with vendors and internal departments, tracking deliveries, maintaining accurate purchasing records, and helping ensure materials and services are obtained on time and at competitive pricing. The Procurement Specialist will work closely with teams across property management, construction, finance, and operations. This is a strong opportunity for someone with experience in purchasing, procurement, supply chain, vendor management, warehouse operations, or order management who wants to continue building their career within a fast-growing organization.

Responsibilities

• Prepare and process purchase orders for materials, supplies, equipment, and services.
• Track outstanding orders, delivery schedules, and fulfillment status.
• Communicate with vendors regarding pricing, availability, delivery dates, discrepancies, and order issues.
• Help review vendor pricing, terms, and service expectations.
• Maintain accurate purchasing documentation, vendor records, and internal procurement systems.
• Assist with basic procurement agreements and vendor documentation.
• Monitor vendor performance related to quality, delivery, pricing, and service.
• Partner closely with property management, construction, finance, and operations teams to understand upcoming purchasing requirements.
• Coordinate deliveries, returns, replacements, and resolution of incorrect or delayed shipments.
• Support internal procurement procedures, audit requirements, and compliance processes.
• Assist with reporting related to purchasing activity, vendor performance, spending, and potential cost-saving opportunities.
• Occasionally support receiving, inventory counts, material verification, and organization of incoming supplies.

Qualifications

• Previous experience in procurement, purchasing, supply chain, order management, inventory, warehouse operations, or vendor coordination preferred.
• Experience creating or processing purchase orders strongly preferred.
• Comfortable communicating directly with vendors and internal stakeholders.
• Strong organizational skills and attention to detail.
• Ability to manage multiple purchasing requests and priorities in a fast-paced environment.
• Comfortable working within a procurement, purchasing, accounting, or ERP system.
• Strong problem-solving and follow-up skills.
• Interest in developing negotiation, vendor management, and cost-analysis skills.
• Experience supporting construction, real estate, property management, facilities, or maintenance purchasing is a plus, but not required.

Benefits

• Competitive base salary
• Company paid health plan for employees
• Very generous PTO
• Dental and Vision
• FSA
• HSA
• Small team, autonomy
• Many more great perks!

Pay

$50,000 - $55,000 per year