Procurement Specialist

About the role

The Procurement Specialist is responsible for supervising staff involved in the external procurement of raw materials, parts, equipment, supplies, and services, and oversees vendor relations.

Responsibilities

• Ensure purchasing from Taiwan and China related to inventory ordering and monitor product delivery status.
• Recommend vendors for notification to bid for contracts.
• Review bids to ensure adherence to procedures and policies.
• Maintain relationships with vendors/suppliers and negotiate contracts for complex purchase orders.
• Review purchase requisitions for accuracy and completeness, approve requisitions, designate approved supplier, and assign requisitions to staff for processing.
• Communicate with suppliers regarding changes in specifications, change orders, quantities, and adjustments.
• Keep current with economic, industrial, and other trends that affect markets and prices.
• Evaluate and analyze purchasing trends and price trends to identify forecasting demand and minimize purchasing costs.
• Recommend and implement new procedures.
• Select, train, and evaluate employee performance.
• Supervise the maintenance of purchase order/invoice/receiving records system.
• Perform other job-related duties and special projects as directed.

Qualifications

Education and experience

• Associate's degree and 3 to 5 years of related experience, OR equivalent combination of education and experience.
• Bachelor's degree in Business Management/Supply Chain Management preferred.
• Bilingual language skills (English/Mandarin Chinese) preferred but not required.

Computer skills

• Proficient in MS Office (Word, Excel, and Outlook).

Language skills

• Ability to read and interpret documents such as vendor contracts, representative agreements, and policy and procedure manuals.
• Ability to communicate effectively.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups (employees or customers).
• Excellent verbal and written communication skills.

Mathematical skills

• Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages.
• Ability to apply concepts of basic algebra and geometry.

Reasoning ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished verbally or in written, diagram, or schedule form.

Physical demands

While performing duties of this job, the employee is regularly required to use hands to handle, or feel, and talk or hear. The employee is frequently required to sit. The employee is occasionally required to lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, and ability to adjust focus.

Work environment

A comfortable temperature-controlled work environment that is usually quiet.