Procurement Specialist

General Summary Information

Island Energy Services (IES) is a locally managed and headquartered company offering attractive and stable career opportunities within Hawai'i’s highly competitive energy sector. We are proud to be a local company and a leader in the logistics and distribution of energy products through our network of six terminals and 50 (and growing) retail locations throughout Oahu, Maui, Kauai, Moloka'i and Hawai'i islands. IES is the official licensee of the Texaco brand in Hawai‘i. IES' success is derived from our management's keen understanding of what it takes to remain as a highly innovative business, placing significant emphasis on four key company values: “Kīnāʻole” – to do the right thing, “Aloha” – having respect for people, “Lōkahi” – teamwork, and “Hoʻohana” – work purposeful with intention. These set of values set employee performance standards and are embedded in our decision-making process through execution of work deliverables.

Qualifications

• Minimum five years of experience in heavy volume procurement functions.
• Experience with purchasing, inventory management, logistics coordination, supplier management, and invoice reconciliation preferred.
• Prior relevant experience in refinery, manufacturing industries are preferred.
• Advanced knowledge of Microsoft Office Suite programs.

Desirable Skills

• Contracts and Procurement experience in the fuel, energy, utilities, or transportation industry.

Other Requirements

• Willingness to commit to The Island Way (IES core values of): Kīnāʻole, Aloha, Lōkahi and Hoʻohana.
• Pass background check including periodic job-related physical abilities testing as required.
• This is a safety sensitive position and random drug testing is required.
• Valid driver’s license with clean abstract.
• Willingness to devote the time as needed to meet packet and task deadlines.
• Willingness to maintain or increase skills.
• Must be able to obtain a Transportation Worker Identification Card (TWIC) within sixty days of hire.

Responsibilities

• Prepares letters and other documents related to procurement including RFPs, RFQs, purchase orders, contract amendments, and any other solicitations.
• Collaborates with project managers, prepares, receives, reviews and coordinates bid package activities to ensure the procurement process is followed consistently and adheres to all IES company policies and procedures.
• Sources materials, equipment, supplies, and subcontracted services by obtaining quotations, evaluating vendors, negotiating pricing and delivery terms, and issuing purchase orders in accordance with company policies and project requirements.
• Expedites purchase orders by monitoring supplier performance, tracking order status, resolving delivery issues, and coordinating with vendors to ensure timely delivery of materials, equipment, and services to support project schedules.
• Collaborates with project managers, project engineers, operations personnel, warehouse staff, finance, and accounting to ensure materials, equipment, and services are procured and delivered to meet project schedules and operational needs.
• Maintains procurement, contract, and vendor records, including purchase orders, contracts, supplier files, bid documentation, and procurement reports in accordance with company policies and record retention requirements.
• Manages relationships with contractors, vendors, suppliers, freight providers, and other service providers to ensure quality, cost effectiveness, and reliable performance.
• Reviews contractor and vendor information and documentation to ensure companies possess the required business permits, licenses, insurance, certifications, and qualifications necessary to provide services that meet IES company policies and standards.
• Works with vendors, project teams, and Accounting to resolve invoice discrepancies and payment issues in a timely manner.
• Monitors supplier performance, delivery schedules, procurement costs, and contract compliance while identifying opportunities for process improvements, cost savings, and operational efficiencies.
• Collaborates with project managers, project engineers, operations personnel, warehouse staff, finance, and accounting to ensure materials, equipment, and services are procured and delivered to meet project schedules and operational needs.
• Teamwork – Works effectively with coworkers and others by sharing ideas in a constructive, positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress and issues; addressing problems and issues constructively to find mutually acceptable and practical solutions; and respecting the diversity of the IES workforce in actions, words, and deeds.
• Maintains commitment to a high standard of safety, comply with all safety laws and IES safety policies ules and report actual and potential safety violations to appropriate supervisory or management personnel to further IES core value of safety.
• Maintains commitment to a high standard of compliance with all IES policies and procedures and reports actual and potential concerns as appropriate to management personnel to ensure IES core value of Kina’ole.

Contract Lifecycle Management (CLM) project lead

• Responsible for interfacing with internal stakeholders, vendor and other IES team members in building system workflows, approval processes, data fields, key-term requirements identifying and capturing key contract terms, validating data to ensure completeness of migrated information.
• Develops procedures and operational tools to assist user needs.
• Provides administrative support to General Counsel as necessary.
• Functions as back up for Logistic Administration Assistant for procurement related administrative functions.

Physical Demands

• Regularly required to sit.
• Frequently required to use hands, hands to finger, handle, or feel objects, tools or controls to talk or hear.
• Frequently required to use hands, hands to finger, handle, or feel objects, tools or controls to walk and reach with hands and arms.
• Infrequently required to; stoop, kneel, crouch or crawl.
• Infrequently able to lift and/or move up 20 to 30 pounds.

Special Requirements

• Employment is contingent upon successfully passing an employee reference check, drug test, criminal background check and a five-year motor vehicle history check.
• This is an exempt position under FLSA regulations.

Compensation

Island Energy Services offers a competitive salary that commensurate with qualifications and experience. The hiring salary range for this position is $85,000 to $105,000. IES offers to all eligible employees a top-tier comprehensive health and welfare benefits package to include up to full family medical, dental and vision from day one of employment. We offer paid vacation, paid sick leave, holidays.

Company Policy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.