Procurement Specialist

Location: Lloyd Corporate Plaza, NE Portland, OR

Schedule

Monday through Friday, 8:30 am to 5:00 pm

About the Role

The Procurement Specialist coordinates purchasing activities across Cascadia Health’s clinical and administrative sites. This position ensures that all goods and services—ranging from medical, non-medical, food service, and office supplies to facility support—are sourced cost-effectively, ethically, and in alignment with Cascadia Health’s mission and compliance requirements. The Procurement Specialist works closely with the procurement manager and vendors to maintain quality, reliability, and fiscal responsibility in all procurement activities.

The incumbent must understand, appreciate, and respect the differences within Cascadia’s community, promote integrated care, and uphold trauma-informed and person-first approaches.

Responsibilities

• Prepare and process purchase orders, requests for quotes, and vendor agreements for medical, non-medical, office, food service, and facility supplies in accordance with Cascadia Health’s procurement policies.
• Negotiate pricing, terms, and delivery schedules to optimize value for the organization.
• Manage vendor relationships, monitor performance, and resolve delivery or billing issues.
• Maintain vendor correspondence and communication across the organization.
• Collaborate with internal departments to anticipate supply needs.
• Ensure compliance with all applicable regulations, including HIPAA, nonprofit procurement standards, and federal and state purchasing requirements.
• Track and analyze purchasing data to identify cost savings and operational improvements.
• Support continuous improvement initiatives within supply chain processes and systems.
• Comply with and implement regulations, policies, and procedures under which the department and program operate.
• Assist in crisis situations as appropriate, following emergency protocols and procedures.
• Understand fire regulations and evacuation procedures; participate in regular safety drills.
• Document and maintain records in compliance with agency policies and local, state, and federal regulations.
• Adhere to mandatory abuse reporting laws, HIPAA, and 42 CFR regulations.
• Complete annual employee training requirements on a timely basis.
• Participate in all scheduled staff meetings, supervision sessions, and other departmental and agency meetings.
• Perform other duties as assigned.

Requirements

• High School diploma or equivalent (required).
• Associate or bachelor’s degree in Business Administration, Supply Chain Management, Healthcare Administration, or related field (preferred).
• Minimum two years of purchasing or procurement experience (required).
• Experience with healthcare regulatory standards and nonprofit purchasing practices (preferred).
• Proficiency or familiarity with Workday (preferred).
• Ability to travel to multiple locations throughout the Portland Metro area.
• Ability to perform CPR and properly use AED equipment. BLS certification training provided within the first 60 days for client-facing staff; CPR certification training provided within 120 days for all other staff. Certification must remain current.

Skills

• Ability to negotiate vendor contracts and manage multiple projects simultaneously.
• Proficiency in Microsoft Office and purchasing or ERP software.
• Excellent communication, organization, and problem-solving skills.
• Demonstrated effective interpersonal and customer service skills.
• Professionalism, reliability, and initiative in daily work activities.
• Knowledge of professional standards, ethical conduct, and accountability expectations in a healthcare environment.
• Ability to work proactively and effectively in a team as well as independently.

Working Conditions

Environmental: Work is performed in administrative offices, clinical offices, acute care settings, and community settings including IWS residences, correctional facilities, shelters, hospitals, public places, and other social service sites. Meal periods and breaks are subject to interruption. Universal precautions and environmental awareness are critical due to potential exposure to aggressive behavior, disease, biohazards, noise, and contaminants.

Mental Demands: The work involves diverse tasks and addressing new or unusual circumstances, requiring flexibility in time management. The role includes unpredictability, disruption of planned tasks, and the need for sound judgment.

Benefits

• Generous Paid Time Off: Full-time employees earn 6 weeks of PTO in their first year.
• Medical and Dental Coverage (begins the 1st of the month following hire date).
• VSP Vision Discount Plan.
• 403(B) Retirement Savings (pre- and post-tax plans with up to 8% employer matching contribution).
• Flexible Spending Account (FSA) options for medical, dependent care, and transportation.
• Short-Term Disability, Long-Term Disability, and Life Insurance.
• Paid Bereavement and Jury Duty Leave.
• Length of Service Award.
• Voluntary Life Insurance and Supplemental Insurance.
• Student loan forgiveness options.

Wellness Benefits

• Employee Assistance Program (EAP).
• Bike to Work Reimbursement.
• Discounted Fitness Memberships.
• Trauma Support Team.

Pay

Starting rate range: $31.61 - $33.86 per hour (USD).