Procurement Specialist

About the role

The Procurement Specialist plays a key role in supporting recycling operations by overseeing procurement and purchasing activities while ensuring inventory availability for critical parts, tools, equipment, and maintenance supplies.

Responsibilities

• Manage the end-to-end procurement process for parts, equipment, maintenance supplies, services, and operational materials.
• Cook up with the Corporate Procurement Team to leverage AIM-wide contracts and negotiated pricing whenever applicable.
• Identify procurement requirements and initiate Requests for Quotes (RFQs) based on operational needs and inventory replenishment.
• Evaluate supplier quotations based on pricing, quality, lead time, service, and payment terms.
• Prepare, issue, and manage purchase orders (POs) in a timely manner.
• Track and expedite deliveries to prevent operational downtime.
• Cook up purchase order logistics, stock transfers, deliveries, tagging, and receiving activities.
• Process and document vendor returns in accordance with company procedures.
• Develop and maintain strong supplier relationships while continuously identifying cost-saving opportunities and process improvements.

Inventory Management

• Maintain and review minimum and maximum inventory levels based on usage trends.
• Perform regular cycle counts and annual physical inventory audits.
• Update Maximo to accurately reflect inventory transactions and investigate inventory discrepancies.
• Track inventory movements to prevent stockouts and overstock situations.
• Ensure critical spare parts are available to support continuous plant operations.

Supplier & Vendor Management

• Build and maintain strategic relationships with key suppliers.
• Monitor supplier performance for quality, pricing, delivery, and responsiveness.
• Resolve supplier issues related to quality, shortages, pricing discrepancies, and delivery delays.
• Support supplier evaluations and continuous improvement initiatives.

Cross-Functional Collaboration

• Investigate and resolve purchase order discrepancies, including quantity, pricing, quality, and delivery issues, in coordination with vendors and internal stakeholders.
• Partner with Operations and Maintenance to forecast material requirements and prioritize purchases.
• Communicate inventory status, purchasing updates, and delivery schedules to stakeholders.
• Support cost reduction initiatives through strategic sourcing and supplier negotiations.
• Cook up with Maintenance and Asset Management Planners to maintain accurate asset and spare parts as needed.
• Ensure compliance with AIM procurement policies, purchasing procedures, and inventory control standards.

Qualifications

• You have at least 2 years of experience in inventory, purchasing, or materials management within a manufacturing or industrial environment.
• You have experience managing inventory counts, reorder points, and purchase orders across a high-volume parts environment.
• You have working knowledge of inventory systems (Maximo preferred) and are comfortable using Excel.
• You are highly organized, detail-oriented, and capable of managing priorities independently.
• You are proactive, self-motivated, and communicate effectively with operations, maintenance, and vendors.

Additional Information

What we offer!: A competitive annual salary (72,000-83,200), vacation, benefits and a 401k matching programAnnual AIM tuition scholarship program up to $8,500 per eligible dependents The tools and support needed to be successful in your career and professional development A dynamic & rewarding work environment that is also a lot of fun!