Procurement Specialist

Position Overview And Primary Duties And Responsibilities (essential Functions) This is a remote position, and does not require the qualified candidate to be located in VA. Responsibilities The Procurement Specialist (PS) will own and manage the end-to-end procurement process and in compliance with Alutiiq Information Management (AIM) corporate procurement policies and procedures, IMAP contract guidelines, the Federal Acquisition Regulation (FAR), the Foreign Affairs Manual (FAM), and Department of State (DSSR) guidance. The Procurement Specialist general job function is to ensure that all procurements done on behalf of IMAP are done fairly, within policy, and to help support review of terms and conditions, pricing, Buy America complainant, and vendor review based on price, quality, reliability, availability, and technical support. In addition, the PS will help support contracting appropriate products and services using the most cost-effective procurement and shipping methods to ensure the program operates within budget and timeline constraints. Key roles and responsibilities for IMAP include (but are not limited to): Comply with Alutiiq procurement procedures and FAR standards for an approved purchasing system.Own and manage the end-to-end procurement process and procurement compliance for the purchases they support.Serve as the main POC for discipline specific IMAP Procurement reporting to include but not limited to: SLA compliance, cost savings, monthly discipline spend, and other AHOC reporting as requiredApply standardized procurement and sourcing strategies in accordance with the Federal Acquisition Regulation (FAR)Identify cost-effective suppliers and establish procurement partnershipsNegotiate with external vendors to secure favorable termsProcess orders for necessary goods and services to fulfill requisitions in accordance with local policiesCoordinate with key stakeholders and subject matter experts to clarify service requirements and equipment specificationsProvide order confirmation and tracking information for inbound shipments to logistics team members and assist in coordinating returns of incorrect or damaged merchandiseMaintain current, accessible documentation and records, including orders, costs, receipts, and vendor correspondenceTrack and maintain accountability for procurement requisitions, including micro-purchases and corporate purchase packagesProduce CPSR compliant procurement packagesDocument all procurement activity in management systems and databases for reviewReconciliation and auditing of P-card purchasesPerform other duties as assigned Deliverables Include But Are Not Limited To CPSR-Compliant Procurement PackagesEnd-to-End Procurement ExecutionProcurement Compliance RecordsProcurement Performance ReportsSupplier Sourcing and Negotiation ResultsProcurement Tracking and System UpdatesP-Card Reconciliation and Audit Documentation Required Qualifications And Experience High school diploma with a minimum of 3-5 years of professional experience in a corporate/government setting focused on Finance, Contracts, Business or similar; orAssociate's degree or above in Finance, Contracts, Business, or similar degree with a minimum of 2-4 years of professional experience in a corporate/government setting focused on Finance, Contracts, Business, or similarUnderstanding of and/or practice of government procurementStrong interpersonal skills and familiarity operating in customer-oriented environmentsAbility to obtain and maintain a Secret Clearance, at minimum Preferred Skills Work experience in corporate procurement or government procurement a plusAbility to work under tight deadlines and fast turnaroundsStrong experience with Microsoft Office SuiteExcellent oral and written communication skillsExcellent organizational, data and records management skillsStrong multi-tasking abilitiesAptitude in decision-making, and working with numbers as well as reportingHighly proficient and well-rounded knowledge of government procurement regulations