Procurement Project Coordinator

Job Description

The Procurement Project Coordinator (“PPC”) as part of the Global Procurement Portfolio Management Office (GP PMO) is responsible for supporting the proper execution of Projects as necessary, including: tracking and reporting against defined schedules and budgets, issue/risk identification and mitigation, resource analysis, project prioritization, and related GP PMO activities.

This position will also be responsible for maintaining active project plans in MS Project/Excel/SharePoint base applications and will be responsible for helping client Procurement associates to learn and adopt these technologies, as necessary.

This individual will work with internal customers to establish project scope and provide tracking and communications on the status of projects.

The PPC has the responsibility to assist all areas where GP PMO is undertaking implementation of significant/important programs and projects as directed by the respective Portfolio Manager.

Primary Responsibilities And Duties

• Completes and/or coordinates project tasks, assists in project plans development, resource & other planning activities as necessary, and supports tracking & review of projects progress
• Identifies the baseline of procurement resources and provides data for leaders to optimize utilization across the portfolio of projects
• Collaborates with other members of the Procurement PMO team to provide consistent high-quality PMO support to the Procurement function
• Completes periodic briefings / status updates, raises issues, or concerns as needed, communicates effectively and efficiently while providing recommendations for corrective actions
• Manages the reporting and tracking of a program(s)/project(s)
• Helps prepare for project reviews, including meeting logistics, documents, etc., as well as completes follow-up notes/actions
• Provides templates and logs to facilitate the communication and confirmation of action completion
• Ensures effective, accurate and timely communication across the team and other functional areas
• Identifies needs and implements solutions to improve tracking, planning and collaboration
• Tracks progress against plan and savings targets; manages the project budget (if applicable)
• Identifies program level risks and alerts project leader of need to mitigate those risks
• Reports project delays and risks of delay; works with project managers as needed in development of action plans to address delays and mitigation plans for at risk phases of the project
• Communicates program/portfolio status as requested
• Maintains all program level documents and document repositories related to the projects
• Drives efficiencies through discrete internal based projects and process improvements
• Executes small scale projects of low complexity as needed and directed by the assigned Portfolio Manager

Requirements

• Bachelor’s degree in business, finance, engineering or a related field or relevant experience in lieu of a BS degree
• Minimum 2 years of work experience
• Minimum 6 months - 2 years of project management experience
• Knowledgeable in project management best practices
• Strong influencing and communication skills within a highly matrixed and multi-cultural organization
• Excellent analytical and problem-solving skills with the ability to identify root causes and corrective actions
• Proficiency in using standard project tools (MS Office, MS Project, MS SharePoint, etc.)
• Be able to perform basic data analytical functions in Excel such as sort, filter, conditional formatting, manipulate charts, create pivot tables and tables, what-if analysis, etc.

Additional Qualifications

• Ability to deal with ambiguity, complexity and working under pressure with tight timelines and moving targets
• Strong team player able to work both collaboratively and independently