Procurement Operations Specialist

Duties & Responsibilities

• Process and manage purchase orders throughout their lifecycle, including creation, modification, closure, and documentation.
• Cook up with suppliers to resolve invoice discrepancies, billing inquiries, and payment-related issues.
• Prepare and process payment requests while ensuring compliance with internal policies and approval procedures.
• Maintain accurate procurement records and ensure the integrity of procurement and cost-related data within ERP systems.
• Partner closely with Procurement and Finance teams to ensure timely cost recognition, invoice reconciliation, and accurate financial reporting.
• Monitor procurement transactions, identify data discrepancies, and proactively drive issue resolution and process improvements.
• Support internal audits and contribute to the continuous enhancement of procurement operations, controls, and data quality.

Required Qualifications

• Bilingual in Mandarin Chinese is required.
• Bachelor's degree in Finance, Accounting, Supply Chain Management, Business Administration, or a related field.
• 2+ years of experience in procurement operations, finance operations, accounts payable, supply chain, or a related operational role.
• Excellent attention to detail and a strong sense of ownership.
• Good communication skills with the ability to coordinate effectively across Procurement, Finance, and external suppliers.
• Proficiency in Microsoft Excel and ERP systems (e.g., NetSuite, SAP, Oracle, Microsoft Dynamics, or similar).
• Self-motivated, organized, and able to manage multiple priorities in a fast-paced environment.