Procurement Operations Specialist

About the role

Reporting to the Associate Director, Accounting Operations, this role is responsible for executing daily procurement operations and maintaining best-in-class procurement processes and internal controls. The position supports supply assurance, optimizes total cost of ownership, strengthens compliance and internal controls, and drives source-to-pay operational efficiencies across the U.S. organization.

What You’ll Do

• Cook up requisition and purchase order activities, including intake, validation, documentation, approvals, and updates
• Be the first line of defense for procurement-related questions and assist in resolving purchase order, invoice, payment, and expense report issues
• Partner with Finance, Accounts Payable, and business stakeholders to support Procure-to-Pay (P2P) operations
• Aid in invoice discrepancy resolution and support month-end accrual and accounts payable activities
• Maintain procurement policies, standard operating procedures (SOPs), documentation, and training materials
• Support process improvement initiatives and assist with stakeholder onboarding and training activities
• Process daily procurement transactions and business expenses, including employee travel and expense (T&E) support
• Review procurement and expense transactions to help ensure compliance with company policies, internal controls, and travel guidelines
• Process and audit expense reports, maintain travel-related records, and assist with spend reporting and vendor coordination
• Provide guidance to employees on procurement and T&E processes, systems, and policies
• Generate routine reports and support procurement-related data analysis and recordkeeping activities

Who you Are

• You are a detail-oriented, highly organized professional who thrives in a fast-paced environment and consistently delivers accurate, timely work
• You bring a strong service mindset and communicate effectively across cross-functional teams to resolve issues and drive alignment
• You take ownership of your responsibilities, manage competing priorities, and follow through with precision and accountability
• You are proactive in identifying problems and implementing practical, efficient solutions
• You are motivated to continuously improve processes, enhance efficiency, and strengthen compliance across Procure-to-Pay operations

Required Skills

• Business Degree with a minimum of 5+ years' experience in procurement
• Strong understanding of procurement and Procure-to-Pay (P2P) processes
• Excellent organizational skills with strong attention to detail and accuracy
• Experience supporting process improvement and change management initiatives
• Proficiency with procurement systems, ERP platforms, and Microsoft Office applications
• Ability to manage multiple priorities in a fast-paced, evolving environment
• Strong communication and cross-functional collaboration skills

Preferred Skills

• Experience in pharmaceutical or biotech industry
• Proficiency with COUPA and Concur
• Familiarity with SAP S4Hana

Additional Information

The base compensation range for this role is: $95,000.00-$125,000.00. Compensation is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.