Procurement Officer (III) – 220777

Location: Topeka/Shawnee County

About the role

This is specialized purchasing and contract administration work. Work includes the development of statewide, multi-agency contracts; or supervising or overseeing the purchasing and contract work in an agency that has purchasing authority.

Responsibilities

• Procures goods and services by administering contracts, placing purchase orders from state-established contracts, conducting in-house bidding, developing and maintaining agency contracts and purchase orders to meet the goals and objectives of the Kansas Highway Patrol (KHP) effectively and efficiently.
• Obtains goods and services at the lowest possible cost consistent with accepted and necessary standards for quality and service while operating within established purchasing regulations.
• Reviews purchase requests to determine the proper method of procurement, investigates sources of supply, and develops product standards and specifications.
• For items over the KHP authority limit, works with the Kansas Division of Purchasing in accordance with State Statutes to solicit bids, review and analyze bid responses, and determine the lowest responsible bidder.
• Recommends and makes awards up to a specific dollar amount in accordance with state and agency-specific purchasing policies and regulations.
• Ensures continuity of supply to prevent interruption of the flow of goods and services.
• Maintains consistency of quality through physical inspection, follow-up with end users, product testing and evaluation, and research.
• Assists other employees in the work unit with assignments as necessary; attendance as scheduled is an essential function.
• Contacts and meets with vendors via verbal and written communications to obtain information such as product specifications, product accuracy and quality, product availability, damaged shipments, under/over shipments, late shipments, substitutions, and incorrect billing.
• Develops and maintains good working relationships with vendors, state and agency personnel to foster cooperation and goodwill.
• Attends and participates in regular and special meetings or conferences with vendors, business representatives, end-users, and other state agency personnel.
• Supervises the Senior Administrative Assistant for the Fiscal department by establishing expectations, assigning work, providing guidance, and reviewing performance to ensure efficient program management and quality customer service.

Pay

$25.68-$26.96/hr

Benefits

• Health insurance begins immediately.
• Accrual of vacation and sick leave begins immediately.
• KPERS 457 retirement plan.