PROCUREMENT OFFICER 2 - 07142026-79096

Overview

Under general supervision, is responsible for procurement work of average difficulty and performs related work as required. This is the working level class in the Procurement Officer sub-series.

Responsibilities

• Analyzes all purchases to ensure they meet all departmental, state, and federal guidelines and justifies purchases through documentation.
• Writes product specifications for use in bidding competitively with vendors for supplies, equipment, and services.
• Conducts research in order to locate vendors and make product comparisons.
• Limits not specified
• Locates or identifies ordering errors and chooses the best solution to address the issue.
• Communicates with vendors and staff to resolve discrepancies, disputes, and grievances.
• Prepares service contracts and screens purchase orders for accuracy and proper justification.
• Receives supplies, monitors payments and invoices to ensure vendors receive payment, and follows up on late shipments with suppliers to determine causes.
• Prepares a variety of records and reports such as letters to vendors, purchase orders, service contracts, and other operating records and reports.
• Maintains current and accurate inventories of supplies and equipment to ensure the best use of state resources and tags state property as needed.
• Maintains contract periods for updates and expirations in order to ensure correct procedures are followed.
• Researches product specifications and price information in order to best allocate state resources.
• Continually communicates with staff throughout the state to ensure all areas of the procurement process are accurate and completed.

Qualifications

• Education and Experience: Graduation from an accredited college or university with a bachelor's degree and one year of work experience in procurement, purchasing, logistics, or a related field.
• OR Graduation from an accredited college or university with an associate's degree and three years of work experience in procurement, purchasing, logistics, or a related field.
• OR Education equivalent to graduation from a standard high school and five years of work experience in procurement, purchasing, logistics, or a related field.
• Substitution of Experience for Education: Work experience in procurement, purchasing, logistics, or a related field may substitute for the required education on a year-for-year basis.
• Substitution of Education for Experience: Relevant additional coursework (e.g., business administration, supply chain management, logistics, etc.) from an accredited college or university may substitute for the required work experience on a year-for-year basis.