Procurement Manager

About the Role

This position provides highly responsible technical and management work in directing and administering Gila County's centralized purchasing and contracts program. The role involves collaboration with Elected Officials, County Management, and Department-level Fiscal Services Staff across various areas, including Facilities, Public Works, Information Technology, Health & Community Services, and the Sheriff's Office.

This position supervises employees by assigning work, recommending hiring decisions, scheduling, evaluating performance, handling grievances, and making final decisions on training, time off, coaching, and counseling.

Responsibilities

• Administer Gila County's centralized procurement program, ensuring compliance with Federal and State laws, County Ordinances, Board of Supervisors policies, and County procurement procedures while promoting fair, ethical, and cost-effective purchasing practices.
• Plan, develop, and manage competitive procurement processes, including Invitations for Bids (IFBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Statements of Qualifications (SOQs), and other solicitations; prepare bid documents, legal advertisements, procurement schedules, and award recommendations.
• Develop, negotiate, and administer contracts and procurement agreements, including contracts, intergovernmental agreements (IGAs), memoranda of understanding (MOUs), construction and professional services agreements; maintain contract records, procurement documentation, Board agenda items, and related contract administration activities.
• Provide procurement leadership and technical guidance to County departments, assisting with procurement planning, specifications, sourcing strategies, contract development, procurement methods, and interpretation of procurement laws and policies; coordinate with the County Attorney's Office and other stakeholders as needed.
• Lead strategic sourcing and contract management initiatives by researching market conditions, analyzing historical purchasing data, negotiating pricing and contract terms, identifying process improvements, establishing performance measures, and developing cost-effective acquisition strategies for commodities, services, and construction projects.
• Coordinate procurement communications and vendor relations by responding to vendor inquiries, facilitating solicitation processes, issuing notices of award and non-award, managing vendor protests and dispute resolution, and collaborating with contractors, consultants, public agencies, and County departments throughout the procurement lifecycle.
• Monitor procurement program performance and continuous improvement by evaluating procurement methods, recommending policy and procedural enhancements, safeguarding confidential information, identifying operational risks and acquisition challenges, and implementing innovative solutions to improve efficiency, compliance, and service delivery.
• Ensure compliance with federal grant procurement requirements by identifying and applying applicable federal regulations (2 CFR Part 200) to grant-funded procurements, including required contract provisions, cost principles, and records retention requirements.
• Evaluate and administer cooperative and intergovernmental purchasing agreements (e.g., State of Arizona SPO contracts and other public agency cooperative agreements) to support cost-effective and compliant procurement methods.
• Respond to and coordinate procurement-related Public Records Requests, including records compilation, review, and coordination with the County Attorney's Office as needed.
• Provide training to County personnel on purchasing policies and procedures; maintain documentation for training prospective vendors on the OpenGov procurement portal; collaborate with the Deputy Director of Finance to ensure continuous education for high-volume departments.
• Attend procurement-related training, conferences, and professional development opportunities (e.g., NIGP, GFOA) to maintain professional certifications and stay current on public procurement best practices.
• Prepare, track, and report lease agreements, including SBITA (Software Based IT Agreements) for GASB compliance; provide information and reporting to assist in the preparation of annual financial statements and annual audit.
• Collaborate with the County Attorney's Office to incorporate best practices, statutory requirements, and updates to templates and forms used in the Procurement Process.
• Perform other duties as assigned.