Procurement Manager

Responsibilities

• Develop and maintain the Project Procurement Plan (procurement strategy, bid packages, procurement schedule, risk items, and long-lead tracking)
• Ensure accurate procurement project financial set-up in ERP and develop and maintain project resource plan
• Manage procurement project team in the execution of end to end project delivery, including RFIs/RFPs/RFQs for equipment, materials, and subcontracted services; bid tabs and commercial evaluations
• Negotiate of contractual terms and conditions, supplier qualification, expediting, document control receipt verification
• Coordinate procurement activities with Project Management, Engineering, Construction, Quality, Safety, and Finance to support scope, schedule, and budget objectives
• Administer procurement-related changes, including scope clarifications, change orders, claims support, and commercial closeout documentation
• Ensure compliance with project requirements (insurance, bonding, safety, quality, tax, and legal terms) and coordinate reviews with internal stakeholders
• Review and approve invoices, pay applications, and supporting documentation for compliance with contract terms, milestones, and deliverables
• Maintain complete procurement files, correspondence, and commercial documentation in accordance with project and company requirements
• Provide procurement status reporting (commitments, forecast to complete, expediting dashboard, and risks/issues)
• Support estimating with market intelligence and historical data
• Drive procurement closeout: warranty/turnover documentation, final lien waivers (as applicable), final payment processing, and lessons learned
• Execute lessons learned for procurement projects
• Project related client management, including meetings management, client specific reporting, and escalations

Qualifications

• Minimum Qualifications: Bachelor’s degree in Supply Chain, Business, Construction Management, Engineering, or equivalent combination of education and experience
• Preferred Qualifications: 10 years of experience in procurement of capital equipment and/or subcontracting services, preferably in an EPCM environment; 7 years experience in the Pharma/bio or food and beverage industries preferred; Experience leading sourcing initiatives for complex, custom equipment packages (contracts > $10MM and a portfolio >$50MM), including leading complex negotiations; Experience managing sourcing projects end to end, including resource planning, schedule and cost tracking and reporting, supplier management, stakeholder management (internal and external), and procurement team management; Strong proficiency with procurement and document management tools (e.g., ERP/PM systems); Microsoft D365 experience a plus; Experience mentoring and developing team members
• Additional Qualifications: Demonstrated experience with managing procurement teams to deliver end to end procurement project success for large, complex capital construction projects within life sciences or other highly regulated industries; Excellent written and verbal communication and listening skills; Proficiency in procurement processes and principles; Proficiency with Microsoft Office Suite software, excel and data entry; Ability to train and develop procurement policies and practices with more junior team members, as well as internal customers; Experience in EPCM project delivery; Strong understanding of contractual documents and contract process; Proficiency in market analysis to evaluate present and future conditions and incorporate into project planning and execution; Outstanding interpersonal skills with ability to lead, influence, resolve conflict and drive decisions among individuals from a variety of cultures and disciplines; Passion for quality, compliance and weighing risk; Strong presentation skills; Strong knowledge of the means, methods, and frameworks within construction management; Outstanding organizational and prioritization skills to excel in a dynamic project environment