Procurement Engineer

About the role

This Procurement Engineer role provides comprehensive on-site supply chain assistance, embedding a dedicated employee within the project team. This individual serves as the primary point of contact for all supply chain and procurement-related activities, ensuring seamless project execution, effective cost control, and strong supplier relationships.

Responsibilities

• Serve as the primary liaison between the project team, ACCO departments (Purchasing, Fleet, Logistics, Accounts Payable), and all external suppliers.
• Participate in project meetings to keep the team informed on procurement needs and potential delays, and assist ACCO personnel in a professional and timely manner.
• Manage jobsite setup, including office trailers and essential services.
• Create and maintain procurement logs.
• Oversee the budget and buyout for all project equipment, materials, and services, ensuring timely ordering and managing submittal requests.
• Negotiate with vendors to ensure competitive pricing and availability, process purchase orders and change orders, and track equipment release and delivery against project schedules.
• Manage the Medius queue, validate invoice pricing, and review change order requests; confirm receipt of all invoiced items.
• Prepare invoice packages as directed for billing or other project-specific needs and verify prices against POs and supporting documentation.
• Ensure accurate committed costs and manage the timely execution of subcontracts; oversee subcontractor enrollment in project-specific programs and issue subcontracts in unique situations.
• Utilize existing agreements or negotiate new ones for equipment rental; perform rent vs. buy analysis and track equipment on rent to ensure accurate charges.
• Act as a conduit for project needs to ACCO's supplier base, finding solutions and resolving issues like credit holds or payment problems.
• Coordinate returns and credit memos, maintain professional relationships with vendors, and keep updated authorized vendor lists.
• Maintain an understanding of vendor products, price trends, and hard-to-find parts; handle warranty items and core credits.
• Source and manage transportation suppliers for project needs; oversee costs throughout the project duration.
• Validate all PO/subcontract values and ensure all invoices are submitted and paid; manage the closeout of open commitments to reconcile job costs.
• Perform any other duties as assigned by their supervisor.

Requirements

• Strong verbal communication and listening skills, both over the phone and in person.
• Strong business writing skills, including the use of proper grammar and terminology.
• High customer service skills.
• Ability to organize large amounts of information while maintaining attention to detail.
• Minimum 3-5 years of experience in a related position or industry.
• H.S. Diploma or equivalent; college course in a related field (Business, Economics, Management) is preferred.
• Proficiency in Invoice Processing & Finvari Support or single emphasis point of AFE, Online Accounts, Misapplied Costs, Bidtracer Contact Management, Diverse Businesses, SQM, IT Support, or ACCO Online Store within the first 4 weeks.
• Working knowledge of H.V.A.C. parts and equipment required.
• Knowledge of local manufacturers' representatives and dealers.
• Knowledge of local contractors including electrical, general, crane, etc.
• Demonstrated accuracy and a detail-oriented approach to data entry.
• Proficient-plus level user of MS Excel and MS Word.

Skills

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy; has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals; initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required include close vision and distance vision.
• Regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Regularly required to walk and sit, as well as climb, balance, stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
• Occasionally required to reach above shoulder height to access storage cabinets and shelves.

Schedule

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor. Occasional overtime may be necessary per business needs.

Travel: 0-5% of the time to and from the assigned office.

About Us

ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance, and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems.

Here at ACCO, we are a part of something bigger. Projects include the California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. As a 100% employee-owned ESOP, we’re a private company with a family-oriented feel. Several of our employees have worked at ACCO for twenty-five, thirty, and even over forty years!