Procurement Coordinator (FF&E)

Responsibilities

• Supporting FF&E procurement efforts across multiple projects simultaneously
• Maintaining procurement logs, order trackers, and project purchasing records
• Creating and updating furniture budgets, product schedules, and procurement documentation
• Cooking purchase order preparation, tracking, and recordkeeping
• Monitoring order status, lead times, shipping schedules, and delivery dates
• Tracking shipments and proactively updating project teams on order progress
• Maintaining organized digital records including invoices, receipts, warehouse reports, and vendor correspondence
• Cooking with vendors, manufacturers, warehouses, and freight partners to obtain information and resolve issues
• Aiding with invoice processing and coordination with Accounting
• Organizing and maintaining product imagery, specifications, and procurement-related project files
• Aiding with warehouse receiving processes and documenting incoming deliveries
• Aiding with installation planning, logistics coordination, and on-site installation support
• Cooking closely with Interior Designers and Procurement leadership to ensure project goals, schedules, and budgets are maintained
• Identifying potential procurement, shipping, or delivery issues and escalating concerns as needed

Requirements

• 2–5 years of experience in FF&E procurement, purchasing, project coordination, interior design support, or a related field
• Experience working with furniture, fixtures, equipment, hospitality, commercial, or residential projects preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple projects and priorities simultaneously
• Ability to commute to our Austin office a minimum of three days a week
• Excellent written and verbal communication skills
• Proficiency with Microsoft Excel, Google Workspace, and project tracking tools
• Ability to work independently while collaborating effectively with project teams
• Comfort working with budgets, invoices, purchase orders, and procurement documentation
• Experience coordinating vendors, shipments, and installations preferred
• Positive attitude and willingness to work within a team