Procurement Coordinator

Position Description

The FF&E Procurement Coordinator is responsible for supporting the Procurement Specialists in the execution and administration of FF&E purchasing activities across assigned projects. This role is primarily operational, ensuring accurate order processing, vendor coordination, and adherence to project timelines.

This role plays a critical role in maintaining procurement data integrity, tracking order status, and facilitating communication between internal stakeholders and external suppliers.

Qualifications

• High School Diploma
• Bachelor’s degree in Supply Chain, Business, Hospitality, or related field; or equivalent experience preferred
• 3–5 years of procurement, purchasing, or project coordination experience; FF&E or hospitality experience preferred
• Experience working with ERP systems; D365 Purchasing module strongly preferred
• Strong attention to detail with a focus on accuracy and data integrity
• Able to manage multiple projects and priorities in a deadline-driven environment
• Effective communication and coordination skills across internal and external stakeholders

Key Competencies

• Knowledge of administrative and clerical procedures and systems such as managing files and records, designing forms and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services.
• Effective communication skills including verbal and written.
• Knowledge of arithmetic: addition, subtraction, multiplication and division.
• Ability to solve basic math problems without supervision.
• Knowledgeable in the use of office equipment, computer hardware and software, including Microsoft applications: Word, Excel, Outlook and PowerPoint.
• Proven ability to work effectively both independently and in a team-based environment.
• Demonstrated willingness to be flexible and adaptable to changing priorities.
• Strong multi-tasking, organizational skills and must be detail-oriented.
• Order accuracy and attention to detail
• Time management and project coordination discipline
• Proactive problem identification and escalation
• Strong organizational and documentation skills
• Collaborative mindset with a service-oriented approach

Success Metrics

• Accuracy of purchase orders and procurement data
• Adherence to project timelines and on-time delivery performance
• Responsiveness and effectiveness in supporting Procurement Manager
• Reduction in order discrepancies and rework
• Quality and reliability of procurement tracking and reporting

Company Benefits

• Bi-Weekly Pay
• Excellent Company Culture
• Comprehensive Benefits: Medical, Dental, Vision & Prescription
• EAP - Employee Assistance Program
• 401K with Company Match
• Paid Time Off
• Heavily Discounted Hospitality Stays & the Company Perks Website
• Tuition Assistance
• Growth Opportunities & Stability