Procurement Coordinator

Formula 1 Las Vegas Grand Prix · Las Vegas, NV · 2 days ago

On-siteSupply ChainFull-time

We need to output HTML fragment with sections: h3 for headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections with real content. The posting includes: summary (About the role), Responsibilities, Preferred Qualifications (which could be Qualifications or Skills). Also mentions full-time, on site in Las Vegas office (Schedule? maybe schedule not given). No explicit Pay, Benefits. So we should not create Pay/Benefits/Schedule sections because not stated. We can have About the role (summary), Responsibilities, Qualifications (Preferred Qualifications). Possibly Skills could be derived but we should not invent. The Preferred Qualifications list includes administrative, organizational, communication skills, computer literate, MS Office, eProcurement advantage, attention to detail, ability to work to deadlines, diligent, proactive, self-motivated, flexible, confidentiality, ethical standards, effective communication, prior experience with payment schedules and construction related milestones. That's more qualifications/skills. We could put them under Qualifications. Or separate Skills? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should include only those with real content. We have About the role (summary). Responsibilities. Qualifications (Preferred Qualifications). Possibly Skills could be omitted if we put skills under Qualifications. But we could also split: Qualifications (experience, education) and Skills (specific abilities). However the posting does not separate; it's all under Preferred Qualifications. Safer to put under Qualifications. No Requirements section (no explicit requirements like education). So we output:

About the role

... summary text ...

Responsibilities

... each responsibility ...

Qualifications

... each qualification ...

We must preserve all substantive information, not invent or summarize away detail. Need to include all responsibilities lines exactly as given, but we can split into separate

items. Ensure we don't lose any detail. Also include the summary paragraph: "The FORMULA 1 HEINEKEN LAS VEGAS GRAND PRIX is one of the showcase events in the FIA Formula One World Championship ®. This three-day spectacle attracts a global audience to witness the world's greatest drivers and cars navigate the iconic Las Vegas Strip at breathtaking speeds approaching 200 mph. Summary This role is designed for an individual to develop their skills and capabilities within Procurement, supporting the Procurement Team in handling the transactional sourcing and administrative aspects of Formula 1 Las Vegas Grand Prix spend. This role would suit an individual who has some prior experience working in a Procurement team and is interested in developing their skills further. The ideal candidate will be a highly diligent, dedicated, committed, hard-working professional who is collaborative and hardworking. They should also understand generally how the construction, media, entertainment, and sports industries operate. This position is full-time and must be on site in the Las Vegas office." We need to remove boilerplate like EEO etc. Also remove duplicated lines. The responsibilities list includes many sentences; we need to split into items. Ensure we keep all content. Let's extract responsibilities paragraph: "Responsibilities To have responsibility for the procurement email inboxes, ensuring all correspondence is regularly monitored, actioned, and filed accordingly. Any major issues to be escalated to the category lead. Identifies items needing immediate attention and assists in prioritizing tasks according to deadlinesTo verify and process all Purchase Order Requisitions (POR) within agreed areas of category spend, including but not limited to low value, transactional, catalogue, credit card, Contractor Purchase Orders (PO), etc.Responsible for the accurate setup and monitoring of vendor records to include new vendor setup, verifying supplier details, management and monitoring of any changes to vendor details, and maintaining PO supplier transmission methods when identified or requested. To carry out vendor due diligence reports and flag any issues to the category lead and compliance team where required.To pay, log, and match credit card transactions, process missing receipts, and present credit card reports for approval, working with the Finance department.To act as the main point of contact within the business for any Microsoft Dynamics (D365) queries (order status, PO numbers) and to provide training support in D365 for new/existing users, while working with the IT department.To raise and send NDAs, RFXs, and general queries, including coordinating responses and keeping templates and filing up to date.To carry out market research as requested.To support the scanning, filing, and delivery of any Procurement documentation on request of the team.To assist in the production of procurement reports, KPIs, supplier performance reviews, and statistics. Preparation of reports for team meetings. To be the subject matter authority on the categories of Las Vegas, NV sales tax for supplier Purchase Orders, both internally and externally. To always operate safely in line with Company health and safety requirements.To undertake other duties within your capabilities as your manager may assign to you from time to time." We need to split into logical items. Could be each sentence. Let's produce list items: - Have responsibility for the procurement email inboxes, ensuring all correspondence is regularly monitored, actioned, and filed accordingly; escalate major issues to the category lead. - Identify items needing immediate attention and assist in prioritizing tasks according to deadlines. - Verify and process all Purchase Order Requisitions (POR) within agreed areas of category spend, including but not limited to low value, transactional, catalogue, credit card, Contractor Purchase Orders (PO), etc. - Responsible for the accurate setup and monitoring of vendor records to include new vendor setup, verifying supplier details, management and monitoring of any changes to vendor details, and maintaining PO supplier transmission methods when identified or requested. - Carry out vendor due diligence reports and flag any issues to the category lead and compliance team where required. - Pay, log, and match credit card transactions, process missing receipts, and present credit card reports for approval, working with the Finance department. - Act as the main point of contact within the business for any Microsoft Dynamics (D365) queries (order status, PO numbers) and provide training support in D365 for new/existing users, while working with the IT department. - Raise and send NDAs, RFXs, and general queries, including coordinating responses and keeping templates and filing up to date. - Carry out market research as requested. - Support the scanning, filing, and delivery of any Procurement documentation on request of the team. - Assist in the production of procurement reports, KPIs, supplier performance reviews, and statistics; prepare reports for team meetings. - Be the subject matter authority on the categories of Las Vegas, NV sales tax for supplier Purchase Orders, both internally and externally. - Always operate safely in line with Company health and safety requirements. - Undertake other duties within your capabilities as your manager may assign to you from time to time. Now Preferred Qualifications list: "Preferred Qualifications Good administrative, organizational, and communication skills.Computer literate and proficient in MS Office systems. Knowledge of eProcurement systems would be an advantage. Strong attention to detail.Ability to work to deadlines.Ability to work diligently.Proactive and self-motivated, able to work under one's own initiative and as part of a team.Previous experience in a similar role would be an advantage.Be flexible, responsive, and work onsite in the Las Vegas office during business hours, plus off-work hours when needed, for work requirementsMaintain confidentiality and strong ethical standardsEffective communication skills, both orally and in writing; good with peoplePrior experience with payment schedules and construction related milestones" We need to split into items: - Good administrative, organizational, and communication skills. - Computer literate and proficient in MS Office systems. - Knowledge of eProcurement systems would be an advantage. - Strong attention to detail. - Ability to work to deadlines. - Ability to work diligently. - Proactive and self-motivated, able to work under one's own initiative and as part of a team. - Previous experience in a similar role would be an advantage. - Be flexible, responsive, and work onsite in the Las Vegas office during business hours, plus off-work hours when needed, for work requirements. - Maintain confidentiality and strong ethical standards. - Effective communication skills, both orally and in writing; good with people. - Prior experience with payment schedules and construction related milestones. We could also combine some but fine. Now About the role paragraph: we need to include the summary text exactly as given, but we can format as

. Ensure we keep the trademark symbol? It's "®". We'll keep. Now produce HTML fragment:

About the role

The FORMULA 1 HEINEKEN LAS VEGAS GRAND PRIX is one of the showcase events in the FIA Formula One World Championship ®. This three-day spectacle attracts a global audience to witness the world's greatest drivers and cars navigate the iconic Las Vegas Strip at breathtaking speeds approaching 200 mph. Summary This role is designed for an individual to develop their skills and capabilities within Procurement, supporting the Procurement Team in handling the transactional sourcing and administrative aspects of Formula 1 Las Vegas Grand Prix spend. This role would suit an individual who has some prior experience working in a Procurement team and is interested in developing their skills further. The ideal candidate will be a highly diligent, dedicated, committed, hard-working professional who is collaborative and hardworking. They should also understand generally how the construction, media, entertainment, and sports industries operate. This position is full-time and must be on site in the Las Vegas office.

Responsibilities

Have responsibility for the procurement email inboxes, ensuring all correspondence is regularly monitored, actioned, and filed accordingly; escalate major issues to the category lead.
Identify items needing immediate attention and assist in prioritizing tasks according to deadlines.
Verify and process all Purchase Order Requisitions (POR) within agreed areas of category spend, including but not limited to low value, transactional, catalogue, credit card, Contractor Purchase Orders (PO), etc.
Responsible for the accurate setup and monitoring of vendor records to include new vendor setup, verifying supplier details, management and monitoring of any changes to vendor details, and maintaining PO supplier transmission methods when identified or requested.
Carry out vendor due diligence reports and flag any issues to the category lead and compliance team where required.
Pay, log, and match credit card transactions, process missing receipts, and present credit card reports for approval, working with the Finance department.
Act as the main point of contact within the business for any Microsoft Dynamics (D365) queries (order status, PO numbers) and provide training support in D365 for new/existing users, while working with the IT department.
Raise and send NDAs, RFXs, and general queries, including coordinating responses and keeping templates and filing up to date.
Carry out market research as requested.
Support the scanning, filing, and delivery of any Procurement documentation on request of the team.
Assist in the production of procurement reports, KPIs, supplier performance reviews, and statistics; prepare reports for team meetings.
Be the subject matter authority on the categories of Las Vegas, NV sales tax for supplier Purchase Orders, both internally and externally.
Always operate safely in line with Company health and safety requirements.
Undertake other duties within your capabilities as your manager may assign to you from time to time.

Qualifications

Good administrative, organizational, and communication skills.
Computer literate and proficient in MS Office systems.
Knowledge of eProcurement systems would be an advantage.

Procurement Coordinator

About the role

Responsibilities

Qualifications

About the role

Responsibilities

Qualifications

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