Procurement Coordinator

Key Responsibilities

• Administer and maintain procurement, contract documentation, records, and databases.
• Support contract drafting by gathering required documents, scheduling meetings, administrative support, and ensuring timely approvals.
• Monitor procurement, contract milestones, deliverables, and compliance requirements.
• Aid in procurement projects, contract renewals, amendments, and terminations.
• Cook up communication between vendors, contractors, and internal stakeholders.
• Support preparation of procurement, contract management documents, training materials, and workflows.
• Familiarize with procurement and contract management software such as (Bonfire), Cobblestone, and industry standards software.
• Ensure proper version control, filing, and electronic document management.
• Utilize Microsoft Office Suite (Excel, Word, PowerPoint) to develop reports, analyses, and presentations.
• Use project management software (Asana) to support collaboration, tracking, and reporting.
• Foster innovation by recommending tools or process improvements to streamline procurement and contracts functions.
• Uphold ABI’s Code of Ethics and the NIGP Procurement Code of Ethics.
• Perform other related duties as assigned.

Qualifications

• Direct experience in contract administration and procurement support in a government or non-profit contracting environment.
• Strong technical proficiency, including Microsoft Office Suite and document management systems.
• Familiarity with procurement and contract management software (e.g., Bonfire) and project management tools (e.g., Asana).
• Excellent attention to detail, accuracy, and organizational skills.
• Ability to manage multiple contracts, solicitations, and deadlines in a fast-paced environment.
• Strong communication skills (written and verbal) with the ability to interact with staff, leadership, vendors, and contractors.
• Knowledge of public-sector contract management and procurement regulations, vendor management practices, and funding sources.
• Ability to work independently with different stakeholders.
• Demonstrated commitment to ethical procurement and contracting practices.
• Understanding of the impacts of institutional and systemic barriers on marginalized communities and a commitment to integrating equity and inclusion throughout all facets of your work.