Procurement Coordinator

About the role

As the Procurement Coordinator you will research, order, receive, and manage inventory of parts that support the efficient operation and maintenance of plant equipment, systems, and machinery. Reporting to the Maintenance Manager, you will ensure parts are available when needed, vendor relationships are maintained, and purchasing processes are accurately documented—all while upholding food safety, quality, and safety standards.

Responsibilities

• Research parts, pricing, and availability to support inventory replenishment and maintenance needs.
• Establish and maintain vendor accounts and build positive, long-term vendor relationships.
• Order, receive, store, label, and organize parts inventories for efficient access and control.
• Process electronic purchase orders, including submission, tracking, and recording in applicable systems.
• Work with minimal supervision in all key procurement and inventory management activities.
• Report daily work orders and prepare activity reports to document purchasing and inventory actions.
• Determine parts disposition as needed, including returns, repairs, and replacements.
• Ensure all work is completed accurately, efficiently, and in a timely manner.
• Follow Good Manufacturing Practices (GMP) in all tasks related to parts and inventory.
• Follow Hazard Analysis Critical Control Point (HACCP) procedures to support food safety.
• Care for and maintain company tools used in purchasing and inventory activities.
• Comply with all safety rules and working procedures, including proper use of safety equipment.
• Collaborate effectively with co-workers, management, customers, vendors, and other employees to maintain a harmonious and productive work environment.
• Maintain a positive attitude and contribute to a quality-focused work culture.
• Demonstrate excellent regular full-time attendance in support of operational objectives.
• Use initiative and sound judgment in making decisions that align with the company’s best interests.
• Support and enforce SQF / QA, GMP, safety policies and procedures, and production needs.
• Take responsibility for food safety and quality as part of the role’s core duties.
• Perform other related duties as assigned to support maintenance, procurement, and plant operations.

Requirements

• Minimum of 1 year in a similar purchasing role or 1–2 years in a maintenance environment, or equivalent formal training.
• Ability to maintain appropriate parts inventory levels and manage stock effectively.
• Proficiency using computer databases, ERP systems, or MRP systems to track and process purchases, inventory, and orders.
• Familiarity with purchase order processing, order entry, order management, and pricing.
• Strong vendor management skills, including negotiation and relationship-building.
• Basic data analysis and reporting skills related to purchasing, inventory, and supply chain activities.
• Ability to work safely and efficiently, following all safety procedures and using required safety equipment.
• Strong organizational and detail-oriented skills to manage multiple orders, parts, and records.
• Excellent written and verbal communication skills.
• Basic computational and math skills for pricing, quantities, and inventory calculations.
• Demonstrated good judgment when carrying out assigned duties and making purchasing decisions.

Qualifications

• Experience with preventative maintenance (PM) programs is a plus.
• Background in supply chain, buyer purchasing, or project management is beneficial.
• Experience with ERP systems, MRP tools, SAP, or similar platforms is advantageous.
• Skills in data entry and administration related to purchasing and inventory are helpful.
• A high school diploma or General Education Degree (GED) is preferred.
• Willingness to ask for assistance when processes are unclear and to learn new systems and procedures.

Work Environment

This Monday–Friday office role typically starts at 7:00 a.m. or 8:00 a.m. and involves regular use of computer systems and databases for purchase order processing, inventory management, and reporting. The environment is professional, business-oriented, and closely connected to plant maintenance and production operations, requiring adherence to safety procedures, GMP, HACCP, and quality standards. Business professional attire is expected, and the work culture emphasizes collaboration, reliability, and a strong focus on food safety and product quality.

Pay

The pay range for this position is $28.00 – $30.00 per hour. Individual compensation within this range will depend on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

If eligible, benefits for this temporary role may include:

• Medical, dental, and vision coverage
• Critical Illness, Accident, and Hospital insurance
• 401(k) Retirement Plan (pre-tax and Roth post-tax contributions available)
• Life Insurance (voluntary Life & AD&D for the employee and dependents)
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation, or Sick Leave)

Schedule

This is a full-time, Monday through Friday position with a typical start time of 7:00 a.m. or 8:00 a.m.