Procurement Coordinator & Analyst

Responsibilities

• Coordinating and analyzing procurement needs bank-wide, including monitoring inventory levels, processing purchase orders, and maintaining strong vendor relationships.
• Analyzing procurement and financial data, reviewing invoices, and preparing budget reports to help the bank achieve cost efficiency and operational excellence.
• Handling daily procurement functions and purchasing needs of the bank, while delivering an exceptionally high-level client experience.
• Procurement Operations:
  • Coordinate and process purchase orders in compliance with internal procurement policies and procedures, including pricing comparisons.
  • Manage supply requests, monitor inventory levels, and ensure accurate and timely replenishment.
  • Partner with vendors to maintain strong relationships, resolve issues, and comply with terms of agreements.
• Financial Analysis & Reporting:
  • Review invoices for accuracy, compliance, and proper coding.
  • Assist in the annual procurement budget projections.
  • Prepare management reports, dashboards, and ad hoc analyses on procurement activity (e.g., Budget Variance, Month-End, Monthly Usage, Cost-Savings, etc.).
• Data & Processing Management:
  • Maintain accurate procurement records, vendor databases, and purchase order documentation (e.g., annual physical inventory at all locations).
  • Utilize Excel (pivot tables, lookups, data analysis tools) to interpret and summarize large data sets.
  • Identify opportunities for process improvements and recommend enhancements to procurement workflows.
• Compliance & Risk Management:
  • Ensure compliance with procurement policies, regulatory requirements, and service-level agreements (SLAs).
  • Work under tight deadlines while balancing multiple priorities and maintaining high attention to detail.
  • Assist on special projects and other duties as assigned.

Qualifications and Skills

• Bachelor’s degree in business administration, Finance, Supply Chain Management, or related field (preferred but not required).
• Minimum 3 years of experience in Procurement or other equivalent areas, preferably within banking or similarly regulated industry.
• Exceptional communication and interpersonal skills to collaborate effectively with internal and external clients and vendors.
• Strong attention to detail and accuracy.
• Strong business judgment with advanced analytical, problem-solving, and critical thinking abilities.
• Experience with procurement systems, invoice processing, and vendor management.
• Expertise in cost analysis, pricing models, budget variance, and financial modeling.
• Proficient in Microsoft Office Suite. Advanced Excel skills (e.g., pivot tables, VLOOKUP, cross-referencing, charting).
• Strong organizational skills with the ability to work independently and meet deadlines without reminders.
• Strong negotiation skills with the ability to optimize pricing, contract terms, and service commitments while balancing organizational objectives, risk considerations, and vendor relationships.