Procurement/Contracts Specialist - Public Works

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY Procurement/Contracts Specialist Public Works Department Hiring Range: $56,483.79 to $70,604.75 Annually Pay Grade: 110 FLSA Status: Exempt Full Pay Range: $56,483.79 to $84,725.70 Annually Deadline to Apply: 10/19/2026 Benefits Summary Major Benefits for Full-Time Regular Employees: A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coachingPaid time off up to 25 days in first year of employment10 paid holidays and 1 floating holiday per yearFree employee only coverage for medical, dental, vision, short-term disability, and life insurancePension and long-term disability through Arizona State Retirement System, click here for more detailsSupplemental benefits such as deferred compensation plans and additional life insurance Position Summary Responsible for working with Public Works subject matter experts or executive staff to help develop specifications to prepare, maintain, and administer design and construction contract documents; the purchasing of goods, services, and materials; and provides guidance and assistance to department staff on (and ensures compliance with) all applicable Federal, State, and City laws, rules and regulations related to procurement. Essential Duties Supports the preparation, maintenance, and administration of design and construction contract documents and specifications.Integrate task orders for on-call contracts into OpenGov.Generates and coordinates contract amendments and change orders. Assist in the preparation of the public bid process; prepares advertisements for solicitation of bids and proposals in compliance with legal standards; and interacts with City attorney for legal guidance.Assists in distribution of plans and specifications to bidders; maintains appropriate documentation; prepares and distributes addenda; tabulates bids; and attends bid openings as necessary.Coordinates the project close out phase of each contract in Public Works.Responds to questions and inquiries about contract status, contract terms, contractor compliance, solicitations, and bids within Public Works.Attends pre-bid and pre-construction meetings as needed; records, prepares, and distributes concise, accurate meeting minutes. Prepares requests for proposals and oversees the purchasing/acquisition of goods and services.Provides contract and project-related assistance as needed.Research and interpret contract provisions including explaining contract processes and compliance terms to users.Prepares and coordinates contract administration documents including contract expiration or renewal notices, insurance, reviews vendor deficiencies, hosts post award meetings, and conducts contract user surveys as applicable.Maintains, organizes, and arranges for the retention of contracts/solicitations files.Assists Manager with establishing, implementing, and updating Department policies and procedures.Provides purchasing and payroll support.Performs other duties as assigned. Qualifications Education and/or Experience: A Bachelor's degree in Public Administration, Business, Accounting, or a related field preferred; three (3) years of related experience in contract administration, and/or municipal finance; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position. Licensing, Certification, And Other Requirements Possess and maintain a valid Arizona driver's license; and desire a Professional Purchasing Certification. Employee Core Beliefs City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Acting with Integrity, Working as a Team, Being Accountable, Practicing Innovative Problem Solving, Taking Pride in Excellent Results, Focusing on Our Community and Being Nice. Knowledge, Skill And Abilities Knowledge of principles and practices of contract law, contract administration, public administration, or municipal procurement. Knowledge of contracts and specifications.Knowledge of the City procurement process.Knowledge of accounting principles and practices as related to contracts.Knowledge of applicable federal/state statutes, regulations, and City procurement codes.Knowledge of computer software related to Microsoft word processing, spreadsheets, and databases.Knowledge of ERP software system.Knowledge of invoicing and accounts payable principles and techniques.Skill in operating Microsoft Office programs.Skill in developing contract documents and specifications.Ability to review, update, and track contract expenditures and professional service agreements of all types. Ability to understand, interpret, and communicate contractual and financial terminology.Ability to understand engineering terminology and project management principles and procedures.Ability to coordinate and communicate with parties involved in contracts and payment processes of ongoing projects.Ability to organize and coordinate multiple tasks.Ability to communicate effectively, both orally and in writing, with all levels of the organization and the public.Ability to establish and maintain working relationships with project managers, engineers, contractors, and City employees. Physical Demands And Working Conditions Work is performed in a normal City office environment.Safely operate a City vehicle and a variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement.Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. Successful candidate will receive a post-offer, pre-employment background screening to include: Drug screeningMotor vehicle records checkCriminal background screening City of Prescott Contact Information 201 N. Montezuma Street, Suite 207 Prescott, AZ 86301 Email: hr@prescott-az.gov Website: www.prescott-az.gov Phone: 928-777-1410 / Fax: 1-928-832-1222 When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer. Job Posted by ApplicantPro