Procurement & Contract Specialist

About the Division

Join the Contract Administration & Procurement division as a Procurement and Contract Specialist. The work involves contributing to the agency’s goals and objectives, developing guidelines, procedures, policies, training, rules, and regulations. The role maintains data and monitors procurement and contract management systems, including the agency system of record (CAPPS), the Contract Repository in SharePoint, and the Planning, Procurement, and Contract Management System in Salesforce.

Responsibilities

• Develop and review purchases and solicitations for agency goods and services (e.g., furniture, consumables, software, hardware, professional services).
• Coordinate evaluations, negotiations, and contract awards.
• Process requisitions, assess business needs, develop specifications and scopes of work, select procurement methods, prepare evaluation criteria, advertise solicitations, tabulate bids, evaluate proposals, negotiate, and prepare contract award documents.
• Enter and review procurement data and maintain associated files.
• Ensure compliance with legislative and regulatory requirements, including the State Procurement and Contract Management Guide and the HUB program.
• Support contract managers, purchasers, and end‑users throughout the contract life cycle, including status reporting and contract closeouts.
• Provide input and perform user‑acceptance testing for procurement systems and contribute to system documentation.
• Perform other related duties as assigned.

Minimum Qualifications

• Bachelor’s degree.
• 3 years of experience in customer service (call center, sales, marketing, hospitality, etc.), supply chain management, procurement, grant/contract management or auditing.
• 3 years of experience facilitating meetings and work sessions.
• 2 years of experience adhering to contract or grant requirements using guidelines, policies, rules, and laws.
• 2 years of experience reviewing reports for completeness, appropriateness, and accuracy.
• 2 years of experience monitoring contracts or grants, including examining billings, fiscal data, and eligibility determinations for compliance.

Preferred Qualifications

• Bachelor’s degree in Business, Public Administration, Supply Chain Management, Procurement, Computer Science, or Law.
• Experience managing high‑value contracts or conducting procurements, especially in Information Technology.
• Experience with the Centralized Accounting and Personnel Payroll System (CAPPS), including the contracts module.
• Experience managing complex workloads, large teams, and coordinating/directing teams.
• Experience planning, developing, drafting, managing, or overseeing contract instruments or purchase orders per the Texas Procurement Manual and Texas Contract Management Guide.
• 1 year of experience using or working with Salesforce.

Licenses and Certifications

• Certified Texas Contract Manager (CTCM) or Certified Texas Contract Developer (CTCD) must be obtained within 6 months of employment (both certifications required within 12 months).
• Preferred certifications: Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD).

Education Substitutions

One additional year of experience performing customer service, supply chain management, procurement, grant/contract management, or auditing may substitute for thirty semester hours of the educational requirement, up to a maximum of 120 semester hours (four years).

Schedule

Monday through Friday, 40 hours per week, with occasional evening, weekend, and holiday hours as business needs dictate.

Benefits

The Comptroller’s Office offers a strong benefits package that includes insurance, retirement plans, and a flexible work schedule, along with professional development and on‑the‑job training opportunities.

Additional Information

• Salary is contingent upon qualifications.
• Reasonable accommodations are available for the interview process upon request.
• Military preference applicants must provide documentation.
• Applicants must be eligible to work in the United States without sponsorship.