Procurement/Contract Analyst

Responsibilities

• Reviews, analyzes, and negotiates service contracts for clinical and non-clinical equipment.
• Works with vendor and legal department to negotiate contract terms and conditions.
• Evaluates contract performance, performs cost analysis, reviews service history, and communicates with departments to access their needs.
• Ensures contract terms are fulfilled and acts as a liaison to resolve any contract related issues.
• Validates and ensures all contract invoices are accurate and paid according to contract terms.
• Performs an annual contract evaluation and addresses any non-performance issues and negotiates refunds.
• Ensures contract information is accurately documented in contract database and provides contract cost forecast for budgeting purposes.
• Interacts with customers in multiple locations and services their needs in a manner consistent with department goals and expectations.
• Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
• Develops and maintains good working relationships with customers and suppliers.
• Ensures that critical information such as “End of Life” is documented in our system and department is notified.
• Ensures that all required documentation and approval are obtained before finalizing contract.
• Responsible for ensuring a Business Associate Agreement is executed as applicable.
• Ensures that contracts dealing with software or network connections are reviewed and approved by IT department prior to executing contract.
• Reviews contract terms and conditions and works closely with Legal department to review and negotiate optimal contract terms and conditions.
• Acts as a contract liaison between customer and supplier to find resolution to any disputes or service-related issues.
• Conducts an annual contract performance evaluation to ensure all contract terms are fulfilled, resolves any contract deficiencies and negotiates refunds for non-performance.
• Documents all contract addendums/deletions to ensure billing is accurate, disputes any invoice discrepancies and process payments according to contract terms.
• Ensures contract database is updated.
• Ensures that invoice accrual doesn’t exceed 90 days.
• Tracks all negotiated savings for reporting purposes.

Qualifications

• Strong oral and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, and Outlook).
• Ability to navigate computerized data systems online.
• Strong organizational skills.
• Ability to multitask priorities while meeting project deadlines.
• Ability to complete analysis and determine best course of action.
• Knowledge of hospital products for specific service lines i.e. Operating Room (OR), Cath Lab, Surgery, Radiology, Facilities, etc.
• Acceptance of responsibility and accountability for his/her actions.