Procurement Compliance Specialist

About the role

The Procurement Compliance Specialist will collaborate with the Compliance team to ensure company contracts are accurate, invoiceable, and payable by vendors, and easily receivable by operations teams. They will support the Field Purchasing team with verifying goods receipts and ensuring timely payment of supplier invoices. The role involves promoting and complying with safety policies, supporting continuous improvement, and working collaboratively across the organization.

Responsibilities

• Promote and comply with all Company safety policies and procedures
• Support the implementation of industry best practices and a mindset of continuous improvement
• Evaluate processes and procedures and work with the Compliance Manager to develop the improvements for the proper execution, coordination, and payment of company contracts
• Monitor contracts to ensure the company does not enter into an agreement with an external party which may harm the company’s policies and practices
• Work with the Compliance Manager to develop and support a comprehensive vendor prequalification and setup system that will ensure the company is utilizing approved and preferred vendors
• Carefully coordinate and monitor the system for maintaining vendor prequalification’s while utilizing a vendor scorecard system to establish vendor KPI’s
• Collaborate with the Procurement Managers and Compliance Manager on the company requisition system to ensure contracts have appropriate approvals at time of contract creation
• Develop and improve the processes with the accounting team to build efficiency, improved communication and overall improvement of the invoicing and payment process
• Lead weekly meetings with stakeholders to ensure procurement has alignment across the company
• Coordinate with Field Buyers and Receivers to ensure timely and accurate receipt of goods and services onsite
• Work with commercial services, insurance, licensing and permitting to understand requirements and support procurement managers on the implementation of these requirements in company contracts
• Develop processes and systems with the compliance manager for acquiring and analyzing data related to procurement life cycle that will improve procurement performance and provide feedback to operations
• Other duties as assigned

Qualifications

• Associates or Bachelor’s degree in supply chain, business, or construction management preferred
• Three years of experience in procurement or business-related fields
• Knowledge, Skills And Abilities Required:
• Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the company’s Zero Injury principles
• Strong data analysis and problem-solving skills
• Strong computer skills and advanced knowledge of Microsoft office suite, especially Excel
• Experience using industry specific software and data mining from Enterprise Resource Planning (ERP) software
• Mastery of terms and used in the construction industry
• Experience in developing procedures and standards related to procurement life cycle processes
• Excellent collaboration abilities, including strong written and verbal communication skills
• Ability to interact professionally with all levels within the organization as well as clients, subcontractors and suppliers