Procurement Compliance Specialist

About the role

The Procurement Compliance Specialist plays a crucial role in ensuring that company contracts are accurate, invoiceable, and payable by vendors, and that supplier invoices are easily receivable by operations teams. This position supports the Purchasing team by verifying goods receipts for materials and services, and works collaboratively across the organization to promote the company’s values and beliefs.

Responsibilities

• Promote and comply with all Company safety policies and procedures
• Support the implementation of industry best practices and a mindset of continuous improvement
• Evaluate processes and procedures and work with the Compliance Manager to develop the improvements for the proper execution, coordination, and payment of company contracts
• Monitor contracts to ensure the company does not enter into an agreement with an external party which may harm the company’s policies and practices
• Work with the Compliance Manager to develop and support a comprehensive vendor prequalification and setup system that will ensure the company is utilizing approved and preferred vendors
• Collaborate with the Procurement Managers and Compliance Manager on the company requisition system to ensure contracts have appropriate approvals at time of contract creation
• Develop and improve the processes with the accounting team to build efficiency, improved communication and overall improvement of the invoicing and payment process
• Lead weekly meetings with stakeholders to ensure procurement has alignment across the company
• Collaborate with Buyers and Receivers to ensure timely and accurate receipt of goods and services onsite in order to ensure timely payments to vendors
• Coordinate with commercial services, insurance, licensing and permitting to understand requirements and support procurement managers on the implementation of these requirements in company contracts
• Develop processes and systems with the compliance manager for acquiring and analyzing data related to procurement life cycle that will improve procurement performance and provide feedback to operations
• Other duties as assigned

Qualifications

• Associates or Bachelor’s degree in supply chain, business, or construction management preferred
• Three+ years of experience in procurement or business-related fields
• Strong data analysis and problem-solving skills
• Advanced knowledge of Microsoft office suite, especially Excel
• Experience using industry specific software and data mining from Enterprise Resource Planning (ERP) software
• Mastery of terms and used in the construction industry
• Experience in developing procedures and standards related to procurement life cycle processes
• Excellent collaboration abilities, including strong written and verbal communication skills
• Ability to interact professionally with all levels within the organization as well as clients, subcontractors and suppliers